Project Support Officer, Infrastructure & Capital Projects Job posted: 14/06/2024
Location: North East Region | Albury/Wodonga
Job type: Full Time - Fixed Term
Occupation: Administration/Secretarial
Reference: 626
Closing Date: 30/06/2024 The Albury Wodonga Regional Hospital Project (AWRHP) is a $558million initiative of the NSW, Victorian and Federal governments to deliver a facility that will support high quality, accessible and contemporary services and models of care to the Albury Wodonga region. As part of the AWH Capital Redevelopment team the Project Support Officer will provide a range of administrative and project support service delivery. The Project Support Officer will utilise their knowledge and experience to operate independently with regards to core administrative duties.
Key Responsibilities: Provide administrative support to the AWH Capital Redevelopment team, inclusive of developing and distributing specific communication plans and other documents, purchasing tasks (obtaining quotations, raising requisitions, invoice processing), agenda and minutes of meetings, updating financial and project status reports, maintaining records, independently sourcing & collating data, sourcing reference material and responding to queries.
Provide project and operational support, including monitoring and reporting on project plans, milestones and deliverables, to ensure time, cost and quality indicators are in line with approved project plans.
Update and collate documentation and records regarding relevant issues, policies and practices to ensure the delivery of projects complies with agreed project management methodology.
Undertake basic research and analysis in assigned project areas and contribute to the preparation of project briefs to support informed decision making and planning.
Assist the Capital Redevelopment team to complete tasks and implement project plans to ensure agreed outcomes are achieved.
Communicate with relevant stakeholders to provide updates regarding project status and implementation issues.
Provide a range of secretariat and administrative services, including coordinating committee meetings and preparing papers, to support project management delivery.
Co-ordination of meetings for user groups, working groups and other consultative groups for design, delivery and commissioning of the project.
Selection Criteria: Possess organisational skills required to set priorities and monitor work flow in the area of responsibility.
Demonstrable experience with a range off administrative functions, in particular purchasing and accounts management, record keeping (hard copy and electronic) and client services systems.
Ability to write reports, documents and correspondence, including drafting complex correspondence for senior officers, accurately and clearly.
Advanced MS Office skills in Word, Excel and PowerPoint and experience with Microsoft 365 and teams.
Well-developed written and oral communication skills with the ability to develop strong working relationships with the project team, district management and key stakeholders.
Background in Health, Government or Project roles.
AWH serves as the largest regional healthcare provider between Sydney and Melbourne, situated in the border cities of Albury and Wodonga. With a dedicated team of over 3,000 professionals, we proudly service a population of up to 300,000 across North-East Victoria and Southern NSW. Our extensive network encompasses two primary hospital campuses and an additional 22 sites, delivering a diverse range of emergency, surgical, women's and children's, community, mental health, allied health, and sub-acute services. Our growth continues with the opening of a state-of-the-art Emergency Department in 2024, and excitingly, the construction of a new hospital at our Albury site by 2028. This expansion will greatly elevate our ability to service the needs of our community, and we need a great team of people like you to accomplish this.
What awaits you at AWH?We are committed to our Employee Value Proposition and will deliver on our key pillars of Growth, Balance, Contribution and Lifestyle. We provide comprehensive induction and training to set you up for success, offer exceptional Rewards and Benefits and continuously nurture your professional growth by providing opportunities for development. We also offer relocation support to assist with securing local housing, arranging childcare/education, seeking employment opportunities for partners, establishing social connections, and seamlessly integrating into the Albury Wodonga community during your transition.
Are you ready to become part of our team?To uncover compelling reasons to embark on this career journey with us and become part of our fantastic team, contact ****** for a copy of our Candidate Information Pack and the Position Description.
Salary and terms will be in accordance with the relevant state EBA or Award.
AWH prioritises Equal Employment Opportunity, Ethical Practice, and embraces Cultural Diversity and Social Inclusion. We welcome applications from Aboriginal and Torres Strait Islanders. Please note that appointments are contingent on satisfactory pre-employment checks including Criminal Record check and working with Children checks.
Important Notice: All healthcare workers must be fully vaccinated or hold an approved medical contraindication certificate. Successful candidates will need to provide documentation of their COVID-19 and flu vaccination status. Not the right role for you?Please register your details in our Talent Community through AWH's Career Portal so our team can connect with you about other opportunities.
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