Administrative Assistants (Administration & Office Support)
Government - State (Government & Defence)
Cross River Rail Delivery Authority (CRRDA)…Your chance to work with the best! Cross River Rail will transform the way we travel to, from and through Brisbane in the future.
It will be a catalyst for 10 years of wider rail transformation across the whole of South East Queensland and it is already playing a key role in how we prepare for the 2032 Olympic and Paralympic Games.
This is a once in a lifetime opportunity to work on one of Australia's largest infrastructure projects and to be a part of something that will leave a lasting legacy for generations to come.
About the Role The Project Support Officer position will provide Executive support to a departmental head/project director within the Cross River Rail Delivery Authority.
The executive support functions include diary and mailbox management and broader administration duties to support the wider team including reporting, project governance, correspondence, meeting support and document control.
This position is based out of our modern corporate offices in Brisbane's CBD and is offered as a 2 year fixed term contract with possible extension.
Key Responsibilities: Assist in editing, reviewing, and distributing written correspondence, including briefing notes, policies, letters, and project documents.Create and update project registers and trackers, keeping stakeholders informed of deadlines.Provide general administrative support, including creating spreadsheets, PowerPoints, and flowcharts.Help manage executive staff workload by coordinating diary management and handling incoming emails.Manage shared inboxes, ensuring proper allocation of emails and tracking correspondence.File correspondence and documents in compliance with CRRDA policies and document control standards.Support procurement and contract management, including processing requests and tracking invoices.Provide secretariat support for internal and external governance bodies, including agenda preparation and minute-taking.Assist in preparing scheduled and ad hoc reports, coordinating stakeholder responses.Conduct research on various topics and provide summaries to the General Manager, Executive Director, or Director as needed.About You: The successful candidate will be able to demonstrate the following key competencies:
Demonstrated ability to perform a broad range of team administrative support functions in comparable work or project environment.Intermediate to advanced skills in the Microsoft Office suite of programs.
Experience with TRIM desirable.Demonstrated ability to create, review and edit a range of high-quality written correspondence.Sound interpersonal skills, including the ability to build and maintain productive working relationships with stakeholders.Previous experience in providing executive level support including diary and mailbox management.Demonstrated initiative and problem-solving ability to successfully develop and deliver a range of administrative and coordination tasks.Proven time management and prioritisation skills with the ability to manage conflicting demands to deliver outputs and outcomes within a fast-paced project environment with tight deadlines.How To Apply Please submit your Resume by clicking on the apply link before the closing date of the 4th of November.
Aboriginal and Torres Strait Islander people are strongly encouraged to apply for all Cross River Rail Delivery Authority vacancies.
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