Job Description - Project Administrator (262445) About the role With a significant pipeline of opportunities identified across the Transport and Technology sectors, UGL is seeking to appoint an experienced Project Administrator for a 9-month fixed-term contract, parental leave coverage working in the major projects space based in Melbourne.
Reporting to the HSE Manager, you will be accountable for the day-to-day administrative activities for the HSE team. This role requires a solid level of organisational skills, accuracy, and the ability to prioritise workload and meet all reporting deadlines.
Key Responsibilities: Coordinate all administrative requirements of the team.Coordinate all aspects of meetings and schedules.General administration duties including word processing, stationary orders, photocopying, and travel coordination.Coordinate and schedule compliance training requirements for project team members in line with project skills training matrix and management plans.Liaise with customers, suppliers, and the general public, both internal and external.Ensure compliance with all record-keeping requirements.Collate and submit all HSE month-end reporting requirements.Undertake any ad hoc projects, initiatives, tasks as directed by the HSE Manager.Work Experience: At least 5 years' experience in Administration with at least 3 years' experience supporting senior management and large construction or infrastructure site-based administration support.Business or Administration Diploma – desirable.Excellent communication skills with the ability to establish effective working relationships with key stakeholders.High attention to detail and ability to thrive in a fast-paced environment.Advanced critical thinking and problem-solving skills.Experience in training is highly desirable.Strong communication skills (oral & written) including strong negotiation and influencing skills.Why Unite with the Very Best: A competitive salary working in a rewarding, supportive, and successful team.Flexible and blended work environment; make use of leave, flexible working, and our 16 weeks paid primary parental leave options.Help create your Individual Development Plan and create significant opportunities for your professional development.A rewarding Wellness Program with AIA Vitality – earn cashback for gym shoes!Access to a multitude of rewards: discounts across shopping, food and wine, insurance, health and wellbeing, leisure, and entertainment.Salary sacrifice options including cars, eligible portable electronic devices, and professional memberships.As part of the recruitment process, several checks may be conducted to demonstrate an applicant's suitability for a role including police/criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. UGL does not discriminate based on a Nationally Coordinated Criminal History Check.
Ref: 262445 Discipline: Project AdministratorPrimary Location:Work Type: Full-time #J-18808-Ljbffr