Administrative Assistants (Administration & Office Support) Contract/Temp Fleetwood Australia exists to create innovative spaces for people to thrive. We aim to be the leader in reimagining sustainable spaces and have a clear strategy to Build, Transform and Grow our organisation. We're ASX listed and an industry leader in Modular Construction.
We design, manufacture and install modular buildings for education, affordable housing, mining, custodial and commercial sectors across all mainland Australian states.
About the role: As a Project Administrator with Fleetwood Building Solutions, you will play a pivotal role within our construction team. You will be responsible for providing effective and timely administrative support to the business across a diverse range of projects. This position will be based out of our Yatala office and will provide clear career development pathways within contract administration and project management. This position is initially a 12 month contract with the prospect of transitioning to permanent in the future.
The key responsibilities of the role are to: Ensure all project information and documentation is generated/received, maintained and processed in a timely and accurate manner. Develop and maintain effective working relationships with all program/project stakeholders, internal and external to enable the performance of this position. Produce regular and ad hoc reports on project status, including outstanding documentation for Management and Clients. Monitor and compile all certification requirements for building act compliance for project completion. Compile/Archive project documentation for site activities including safety and quality documents. Control, collate and monitor customer invoicing, progress payment information and submission of invoices to clients. Generate, follow up, maintain, and process documentation. Set up Job Creation Requests (JCR) in accordance with Internal Process. Assist project managers with job budgets, expenditure and internal processes. Ensure job budgets align with the customer orders, highlighting discrepancies as required. Escalate matters requiring management decisions and/or attention. Assist in the review and development of administrative systems and procedures. Ensure compliance with Fleetwood policies and procedures at all times. Provide feedback and recommendations relating to work processes and equipment/service suppliers. Attend and minute scheduled meetings, ensuring timely distribution. About You The successful candidate will demonstrate exceptional administration skills with an eye for detail, they will have a strong ability to build both internal and external relationships and possess fantastic communication skills. We are seeking a candidate that is looking to develop their career in the commercial construction space with a fast-growing innovative company.
To be successful in this role you will demonstrate: Experience in contract/project administration, preferably in the construction or manufacturing sector. Excellent written and verbal communication skills. Time management skills with an ability to work under pressure and plan and prioritize workloads in order to meet deadlines. Advanced clerical and administrative skills including sound analytical skills and accurate record keeping. Intermediate computer literacy including Microsoft suite of programs (Word, Outlook, Excel). Commitment to the efficient and effective delivery of quality customer service. A basic understanding of the Building Certification process and project handover requirements. Intermediate financial administration knowledge (e.g. Purchase Orders, invoicing, working to budgets). Attention to detail and an ability to prioritize and manage workload. Why work for Fleetwood? Be part of an exciting transformative time in our business, on a trajectory of growth. Join our values-led culture, where Collaboration, Integrity, Accountability, Zero Harm and Growth through Innovation are at the heart of how we work and lead. Access opportunities for professional and career development across our group of companies, in an ASX listed company and industry leader. All successful applicants may be required to complete a functional medical including drug & alcohol assessment.
All final applicants for this position will be asked to consent to a National Police check. Applicants with criminal records are not automatically excluded from applying for this position and each application will be considered on its merits.
How To Apply: Please submit your CV and cover letter by clicking on the 'Apply' button below. Applicants are required to have current rights to work in Australia.
Agency submissions will not be accepted without prior approval from the Fleetwood Australia Talent team. All agency candidates must be submitted through our online portal to be valid.
Fleetwood Australia acknowledges Traditional Owners of Country throughout Australia and recognises the continuing connection to lands, waters, and communities. We pay our respect to Aboriginal and Torres Strait Islander cultures, and to Elders, past and present.
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