About McMillan ShakespeareMcMillan Shakespeare is a leading provider of fleet management, novated leasing, salary packaging, and NDIS plan management services. We seek to make Complex Matters Simple for our Customers.
Position OverviewThe Process and Data Administrator plays a pivotal role in ensuring good governance and administration across Process Catalogues and Data Catalogues, and also in supporting the effort to move spreadsheets and other data capture artefacts to 'on-system'. The role will work to ensure process and data catalogues are documented, maintained, and readily accessible, working with executives to have a regular schedule and approach to refreshing and maintaining the catalogues. The Process and Data Administrator will also undertake the administration for the Data Governance Sub-Committee tasked with overseeing the shift of 'off-system' artefacts (e.g. excel spreadsheets) onto systems.
Key ResponsibilitiesCatalogue MaintenanceDocument, maintain and ensure accessibility of cataloguesEnsure catalogues are readily accessibleEnsure process integrity and governance complianceMaintain data governance standards and practicesMeeting and Committee CoordinationUndertake committee coordination, including but not limited to, appointment scheduling, agenda preparation and distribution, and minute takingDevelop and Maintain Standard Operating ProceduresWork closely with key team members to develop and maintain SOPs for areas related to process managementStakeholder EngagementWork closely with stakeholders and communicate across MMS to understand the requirements for maintaining key artefacts that they are responsible for as per organisational RACIs.Administrative supportSupport the migration of spreadsheets and other data capture artefacts onto approved systemsOversee the shift of 'off-system' artefacts to approved systemsEnsure accurate documentation and tracking of data transition activities.Coordinate with various stakeholders to ensure seamless data transitionProvide administrative support as required, including for related projects, ensuring documentation and tracking are up-to-date.Position CriteriaCapabilities & Behaviours: Self-motivated, high energy, urgency, collaborative.
Attention to Detail: Good analytical and problem-solving abilities, with a keen attention to detail and the capacity to work on multiple initiatives simultaneously. Sound communication skills – both written and verbal.
Knowledge & Experience: Proficient in Microsoft Excel and Word.Proficient in process and data mapping is essential.Qualifications (Desirable, not mandatory): Process or Project Management QualificationKnowledge and experience of data analyticsWhat We Can Offer YouOur strong people-first cultureFlexible/hybrid working to enhance your work/life balanceNovated lease benefits and discounts12 weeks Paid Parental leave and access to our Parents PortalExempt Employee Share PlanPaid Income Protection Insurance under MMSG default Super planAccess to a broad range of learning and development programsCareer break and volunteering leaveAccess to Employee Assistance Program and annual Flu vaccinationLifestyle Rewards programAs an employer who embraces Diversity, Equity & Inclusion, we hold a collective commitment to foster an environment where all differences are valued and respected. We encourage Aboriginal and Torres Strait Islander people, individuals from all backgrounds, including those caring for and living with disability to apply.
Please note all successful candidates will be required to undergo background checks.
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