We are seeking an enthusiastic Practice Assistant to join our Dispute Resolution & Insolvency team. This role requires you to provide legal support in a timely and professional manner.The Sydney office opened in 2019 and it continues to grow. All principals in our Sydney office hail from national and international law firms and have come together to form a friendly, inclusive and culture-led environment, founded on teamwork, drive, respect and commitment to client service.Cornwalls reserves the right to reasonably amend this position description as the role and firm evolves, to reflect the job being performed, and the right to make reasonable requests to undertake additional duties that may be required to be performed beyond which is outlined within this document.Legal SupportDiary Management – maintaining diaries and assisting with management and scheduling of appointments as appropriateHard copy and electronic filing is done on a regular basis (at least daily)Assisting with photocopying and scanning of correspondence and documentsDispatching couriers or other forms of deliveryMaintain sound understanding of the firm's accounting processesCompleting monthly reconciliation of credit card expensesComplying with all firm policies and proceduresRequest files from archivesLiaise with external suppliersActing as a link between fee earner/s and clients/referrers by proactively and professionally managing client enquiries or requestsCo-ordinating and arranging meetings and booking meeting rooms prior to meetingsCapturing and maintaining accurately in LawMaster, all information that comes to hand relating to client or individual business contacts (e.g. change of address, role, personal information etc.)Acting as an important conduit between fee earner/s and clients including arranging meetings, passing on messages, proactively responding to requests and keeping people informedTime ManagementAttending work on timeAbility to prioritise tasks to meet set deadlinesKeeping personal calls, activities and use of the internet to official break times (except in cases of emergency)Legal DocumentationPreparation of all relevant documentation (including Court documents if applicable) correspondence and reports, as directed by fee earner/s from hand amendments/instructions or dictationAmending contracts/agreements (mark-up/track changes) if applicableObtaining relevant searches as requestedFiling and Records ManagementSetting up new filesOrganising and maintaining files and Court documents, if applicable, in an orderly and competent mannerMaintaining accurate and complete accounting records on files, including all bills and disbursements such as external invoices, barristers' fees etcClosing filesAssisting in the preparation of bills within required timeframes including printing matter balance reports and/or timekeeper WIP reports, preparing draft bills and completing bill cover sheets (if applicable)Ensuring all LawMaster billing information is always correct and up to dateEnsuring disbursements are allocated to the correct matterGenerate reports as requiredKey Selection CriteriaQualifications and SkillsRelevant experience in a similar role minimum 5 yearsExperience working within the professional services industryKnowledge of LawMaster or similar accounting packageProficient in spelling, punctuation and grammarStrong attention to detailCompetent at Microsoft Office Suite – Word, Outlook, Excel and PowerPointKey Working RelationshipsCornwalls staff, clients and external providersHealth & SafetyAll employees have a responsibility to behave in a manner, which ensures that their actions, do not adversely affect the health and safety of themselves, colleagues, contractors, client representatives or members of the public.In doing so, employees must:Meet all employee responsibilities as outlined in the Health & Safety Policy and related processesParticipate in training and safety initiatives implemented by the companyComply with all safety directives and instructionsImmediately report any incident or potential hazard to your manager (and client representative when on client premises)Correctly utilise safety related equipment that has been suppliedCo-operate with respect to any action taken by the company to comply with a requirement imposed by relevant legislationPersonal AbilitiesOutstanding organisational skills including planning and time managementExcellent interpersonal skills including active listening, verbal and written communicationPleasant (friendly nature)ObligingAbility to meet deadlinesAbility to prioritiseGood attention to detail and accuracyStrong commitment to confidentialityCommitted, positive attitudePunctual and reliableCustomer-service orientationAbility to remain poised under pressureAbility to engage and communicate with all employees in a professional and positive manner at all timesStrong commitment to and understanding of the firm valuesProfessional appearanceCommensurate with experience.How to applyTo apply for this position, please submit your cover letter and CV to ******. For more information or a strictly confidential discussion, please contact Kylie Gillham on +61 2 9216 5604. For more information about Cornwalls, please visit see our 'About Us' page.
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