Portfolio Management Administrator

*Closing Date: 5pm 13 June 2024face2face reference: 616216Location: Canberra, ACTHours: full-time Contract length: 12 MonthsEntry requirements: NV1 or HigherPay range: $58.00 - $72.00 p/h ex superAbout the role: This PMO administrator will work within Security Portfolio Section.The PMO administrator will work to support projects across the portfolio, offering administrative and secretarial support for the PMO functions.This position will report to the Security PMO Assistant Director.Duties: Schedule meetings within the PMO and taking minutes during meetings and governance forums.Provide governance support to the PMO secretariat, to develop and manage governance papers and agendas.Manage records and handle the documentation that projects produce, and entering the data needed to generate PMO reports.Communicate across the office, projects, and project stakeholders with information requests, schedule updates, and reports.Provide support to the senior staff in the office while managing competing priorities in line with the goals and objectives of the team.Contribute to the preparation of a range of project-related documents for key stakeholders as required, including status updates, reports, budgets, and discussion papers to manage the flow of information.Co-ordinate the flow of information between the PMO and its stakeholders and ensure that the PMO responsible mailboxes are maintained and co-ordinated in a timely manner.Required experience/skills: 2 years of previous project or PMO experience.An understanding of project management principles including planning, monitoring, evaluation, and assurance.Demonstrate competency in written and verbal communication skills and stakeholder engagement.Demonstrate capacity to learn and acquire new digital skills and get the best out of existing software.A positive solution and service delivery focused attitude, with attention to detail and ability to meet tight and multiple deadlines.