Opportunity to join a vibrant and supportive cultureCollaborative team environmentAbout Our ClientA national and leading retail brand with a passionate and down-to-earth team that collaborates strongly with colleagues. They are committed to delivering exceptional experiences. Along with a competitive salary and additional leave benefits, you'll be encouraged to innovate and work in a collaborative environment where your differences will make a difference.Job DescriptionProvide confidential and high-level personal assistance to the Managing Director.Manage the Managing Director's calendar and schedule, optimizing their time by coordinating meetings, appointments, and events.Act as the first point of contact for all visitors and callers, managing communications and prioritizing urgent matters.Draft and prepare documents, including emails, reports, presentations, and spreadsheets, using Microsoft Office (Word, PowerPoint, Excel).Coordinate domestic and international travel arrangements, including booking flights, accommodation, transportation, and overseeing visa applications.Manage expense reporting and reconciliation for the Managing Director.Assist with preparing for meetings, taking minutes, and following up on action items.Liaise with internal teams and external stakeholders to ensure smooth communication.Support other team members with administrative tasks as needed.Skills & ExperienceMinimum of 3 years' experience as a Personal Assistant, providing executive-level support in a fast-paced environment.Highly Desired: Bilingual fluency in Mandarin.Strong organizational skills with the ability to multi-task and prioritize effectively.Exceptional communication skills, both written and verbal.Ability to handle confidential information with discretion.Proficiency in Microsoft Office applications, especially Outlook, Excel, and Word.A proactive problem-solver with the ability to work independently while knowing when to seek guidance.Positive attitude with flexibility and enthusiasm for growth.The Successful ApplicantThe successful candidate must possess a strong "can do" approach while having the ability to work both autonomously and within a team. A high standard of attention to detail and time management skills are imperative, along with the ability to provide a high level of professionalism and customer service to both internal and external stakeholders. The working environment is collaborative, where team spirit and open, honest communication are encouraged.What's on OfferYou will have the opportunity to join a prestigious organization and enhance your skills. You will benefit from succession plans, customized online learning, and development programs.Thrive in a supportive and collaborative workplace culture.Ample opportunities for career advancement and personal development.
#J-18808-Ljbffr