Role Description/Criteria
Overview of the role
Contributes to the successful functioning of the Finance area by processing the College payroll for all staffing in a timely and accurate manner.
Works collaboratively with the Human Resources Manager about payroll matters.
Provides administrative support to the Human Resources Manager and the Finance & Administration Manager.
Provide back up support to the Student Services/Reception and Finance Areas.
Works with general direction and uses discretion and judgement in planning, allocating resources, organising work, innovating within the role and takes responsibility for outcomes.
Is responsible to the Finance & Administration Manager who will provide the details required to process the payroll and apply associated leave information and other information required for the payroll. This position requires a high degree of confidentiality.
Key Skills
Knowledge of SAS200 or Pay3K, or willingness to learn.
Knowledge of XUNO Student Management System or willingness to learn.
Proficient use of Microsoft Office.
Capacity to manage your own time, complete multiple tasks with a set time frame and show initiative.
Attention to detail and accuracy.
Ability to take ownership of tasks.
Knowledge of internet systems such as Operoo, Google Forms, Trybooking.
Highly effective communication and team-building skills.
Strong interpersonal skill, including the ability to liaise with a range of College stakeholders.
Demonstrate capacity to maintain confidentiality.
Extensive administrative experience.
Responsibilities and Accountabilities
Payroll Processing : Handle fortnightly payroll, including Single Touch Payroll, ensuring accurate and timely payment to all staff according to their employment conditions.
Leave Management : Maintain sick and annual leave entitlements for staff, monitor parental leave, and manage Long Service Leave applications and payments.
Staff Management : Set up new employees in SAS and Pay3K, process termination payments, and update payroll details (e.g., bank accounts, superannuation).
Payroll Queries : Assist employees with payroll-related inquiries and escalate issues as necessary.
Financial Reporting : Reconcile general ledger accounts associated with payroll, prepare pro rata calculations, and assist with the annual financial audit.
Compliance : Ensure compliance with ATO STP, monitor staff documentation (e.g., WWCC, First Aid), and liaise with various departments as needed.
Documentation : Process staff deductions and salary sacrifices, prepare monthly superannuation payments, and manage leave records.
Administrative Support : Collaborate with the HR Manager, prepare ad hoc reports, and maintain a current staff list.
Additional Duties : Perform other tasks as directed by the Finance & Administration Manager.
Qualifications and Experience:
Certificate qualification in an associated discipline.
Experience in payroll/financial systems.
Application Procedure
Please submit your application including a cover letter, resume and Application for Employment Form from the college website (ignatius.vic.edu.au) or direct any enquiries to Sheila Tivan at
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by 18 October 2024.
Details:
Address:
27 Peninsula Drive
Drysdale
Phone:
5251 1136
Website:
https://www.ignatius.vic.edu.au
Principal:
Mr Michael Exton
Enquiries:
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Applications Close:
18/10/2024
Position:
Catholic Education Staff
Type:
Ongoing
Hours per Week:
Full-time
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