**Job Title:** Online Personal Assistant
**Company:** Reynolds American
**Location:** Sydney, New South Wales, AU
**Job Type:** Part-Time
**Seniority:** Entry Level
**Years of Experience:** 1
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**Job Description:**
Reynolds American is seeking a motivated and energetic Online Personal Assistant to support our team in Sydney, New South Wales. This part-time position is an excellent opportunity for an entry-level professional keen on gaining hands-on experience in a dynamic and innovative environment. As an Online Personal Assistant, you will play a crucial role in ensuring the smooth operation of daily tasks while contributing to the company's commitment to creativity and innovative solutions.
**Key Responsibilities:**
1. **Administrative Support:**
- Manage and organize digital files, correspondence, and schedules for team members.
- Schedule and coordinate meetings, including preparing agendas and taking minutes.
- Maintain an organized calendar, ensuring all appointments and deadlines are met.
2. **Communication Management:**
- Handle incoming communications, including emails, phone calls, and messages, acting as a liaison between team members and external contacts.
- Draft and proofread documents, presentations, and reports to ensure clarity and professionalism.
3. **Task Coordination:**
- Assist with the planning and execution of projects or events as directed, ensuring all key tasks are completed timely and efficiently.
- Monitor ongoing projects, tracking progress and deadlines while updating team members on any developments.
4. **Data Management:**
- Organize and maintain databases, ensuring all information is accurate and up to date.
- Analyze information and identify trends or areas for improvement.
5. **Creative Problem Solving:**
- Proactively identify potential challenges and suggest constructive solutions.
- Collaborate with team members to brainstorm new ideas and initiatives that enhance productivity.
6. **Miscellaneous Tasks:**
- Conduct research as needed for various projects or tasks.
- Handle miscellaneous administrative duties to support the team, including travel arrangements and expense tracking.
**Requirements:**
- **Education:** A degree in Business Administration, Communications, or a related field is preferred but not mandatory.
- **Experience:** Minimum of 1 year in an administrative or personal assistant role.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Calendar), and familiarity with project management tools.
- **Personality Traits:**
- Adaptable: Ability to thrive in changing environments and manage shifting priorities.
- Energetic: A positive and enthusiastic attitude towards work and challenges.
- **Soft Skills:**
- Attention to Detail: Strong focus on accuracy and thoroughness in tasks.
- Negotiation Skills: Capability to negotiate schedules and resources effectively, ensuring optimal outcomes for all parties.
**Benefits:**
- Paid Time Off (PTO)
- Parental leave
- Company equipment provided for remote work
**Working Environment:**
At Reynolds American, we embrace creativity within a culture that values fresh ideas and inventive solutions. Join us to make an impact in an inclusive and collaborative workplace.
**Application Deadline:** October 17, 2024
**Equal Opportunity Statement:**
Reynolds American is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of race, gender, age, sexual orientation, disability, or any other characteristic. We encourage all qualified individuals to apply and join our team.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
