Canberra City, ACT, AU, 2601
About John Holland
We're all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia, New Zealand and South East Asia. From the epic, to the intimate, everything we do improves life for someone, somewhere. It gives our business momentum and means we approach things a little differently. While our competitors talk about what they do, we focus on why we do it. We transform communities to make them easier to move around, more connected and better to live in.
Are you up for the challenge?
We're currently looking for a highly driven, organised and proactive individual to join our Canberra Light Rail project as an Office Manager based in our Canberra CBD office. Reporting to our Project Director you'll work in a supportive and empowering environment to set you up for success. As an Office Manager, you'll be responsible for planning, directing, and coordinating administration, support services and activities at our CBD office, as well as leading and empowering a team of receptionist/administrators.
Key Responsibilities include:
Manage the day-to-day operations of the office.
Oversee and coordinate the effective day-to-day running of the reception and administration functions and provide support and training to the staff.
Oversee appropriate resourcing for support staff and provide backup support when necessary.
Establish, build and maintain relationships with the property managers, office suppliers, sub-contractors to ensure deliveries and works are scheduled and completed.
Ensure all JH sub-contractors follow the appropriate processes and are inducted into the building.
Coordinate and manage travel administrative services for staff, follow up on any queries from the travel office or senior management and process travel bookings.
Manage and reconcile the petty cash float.
Review and approve IT requests on behalf of the Project Director.
Maintain an asset register and manage IT software and hardware distribution for head office and project offices to ensure equipment is re-assigned where possible and report on the IT Asset Management cost savings to the business as required.
Establish all files and computer directories and maintain a filing system of general reports and correspondence.
Design and implement office policies.
Assist with reception and kitchen duties as required
To be successful:
A minimum of 5 years' experience in an office environment in a similar role
Experience providing support at a senior level
Basic knowledge of accounting, data and administrative management practices.
Experience supporting and mentoring a team
Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite
A general understanding of the technology and systems associated with records management
What's in it for you when you join John Holland?
We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.
We reward and support our people in many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits. We offer:
Competitive remuneration with salary continuance, and salary sacrifice packaging options available
Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing
Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities
Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities
Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks Flexible working that works for you as we know flexibility means different things to different people. Whether it's flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.
Job Segment: Administrative Assistant, Office Manager, Administrative
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