Office Coordinator

About Our ClientThis dynamic and growing firm, currently based in Malvern and set to relocate to South Melbourne in early 2025, is home to a team of over 40 professionals dedicated to delivering outstanding outcomes for clients across a range of financial services.
These services include business improvement, financial advice, bookkeeping, SMSF, and lending.Job DescriptionGreeting and welcoming clients and visitors, creating a professional and friendly environment.Managing incoming calls, forwarding messages to appropriate team members.Scheduling and managing room bookings, ensuring they adhere to company policies.Maintaining the tidiness of meeting rooms and public spaces before and after meetings.Handling incoming and outgoing mail and packages.Managing office supplies and placing orders when needed.Providing administrative support to the client services team under the direction of the Client Services Manager.Assisting with general office tasks such as organising events, managing repairs and maintenance, and liaising with suppliers and contractors.Skills & Experience Strong multitasking and organisational skills.At Least 12 months experience in a similar roleExcellent communication and interpersonal abilities.Attention to detail.Proficiency in MS Office (PowerPoint, Excel, Word).Professional discretion.Experience with Xero (desired but not essential).The Successful ApplicantThe successful candidate must possess a strong "can do" approach whilst having the ability to work both autonomously and within a team.
A high standard of attention to detail and time management skills are imperative along with the ability to provide a high level of professionalism and customer service to both internal and external stake holders.
The working environment a collaborative one where team spirit and open, honest communication is encouraged.The successful candidate will report to both the Group Chief Executive Officer and Client Services Manager, serving as the "face of the firm" by engaging with clients both virtually and in-person.This role supports the client services team and the Group CEO from an operational standpoint.