We currently have an opportunity for a highly organised, client-centric Office Coordinator.
Responsible for managing the day-to-day operations and ensuring the smooth functioning of our office environment at Aerison.
The ideal candidate will be responsible for delivering exceptional service to both our internal team and external stakeholders.
As the first point of contact, you'll play a crucial role in creating a welcoming and professional atmosphere in our corporate office.
THE ROLE AND OPPORTUNITY Serve as the primary contact for calls and messages, redirecting them to the appropriate stakeholder.
Greet visitors in a friendly, professional manner and assist with the 'Swipe-On' system as needed.
Prepare workspaces, equipment, and welcome materials for new hires, and coordinate introductory meetings to ensure smooth onboarding.
Manage Directors' diaries, including booking meetings, preparing materials, and supporting daily needs.
Coordinate building and office maintenance activities to maintain an efficient, well-kept workspace.
Format documents and presentations following QA/QC procedures.
Conduct weekly stock-takes and raise purchase orders for office consumables (kitchen/stationery), considering budget allocations.
Provide weekly purchasing support for the CFO and enter purchase orders for GMs and Business Units.
Perform general office administration tasks, including mail handling, receiving goods, data entry, and archiving.
Support Human Resources with employee event coordination.
Maintain record-keeping during fortnightly GM meetings.
WHO YOU ARE You're a detail-oriented professional with a proven ability to manage and coordinate office operations efficiently.
Known for your excellent organisational and time-management skills, you can prioritise tasks effectively in a fast-paced environment.
You have a knack for building strong relationships and possess the confidence and communication skills to interact with stakeholders at all levels.
Your technical skills are well-developed, with intermediate proficiency in Microsoft Office, Excel, and Outlook.
You bring a professional, positive attitude to your work, always maintaining a high level of integrity and confidentiality.
Your strong interpersonal skills and proactive approach ensure you consistently deliver high-quality service and contribute positively to team goals.
Experience in a similar role is essential.
If you're reliable, motivated, and eager to make an impact, we'd love to hear from you!
THE PERKS A dynamic and varied role within a supportive, growth-oriented team.
Growing Company with exceptional career opportunities Weekly pay cycle Gym Membership RDO a month Employee Assistance program for you and your family Employee and family member discounts to over 200 Australian based retailers; including travel, hotels, fuel, shopping and health insurance.
POSITION REQUIREMENTS Qualifications : Business Admin Cert IV or similar certification (preferred).
Experience : Minimum of 3 years in a similar role with advanced time management skills and proficiency in Microsoft Office Suite.