Office Administration / Dip Support

Location: Melbourne | Southern Metropolitan
Job type: Part time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1458508
Location ProfileYarrabah School is a newly built school located in the beautiful bayside suburb of Aspendale only 500 meters from the sandy beaches of Aspendale and Mordialloc. Yarrabah School caters for students aged between 2.8 and 18 years who have a diagnosed intellectual disability ranging from moderate to profound. Yarrabah School is a single campus Pre K - 12 school organised around four distinct stages of learning including Early Years (2.8 - 6), Primary Years (Ages 7 - 12), Lower Secondary Years (Ages 13 - 15) and Upper Secondary (16 - 18).
Our Early Years students are accommodated in two distinct areas. The Early Education Program (2.8 - 4.8) provides outstanding early education provision in new learning facilities that are individually resourced and staffed by experienced educators and therapists catering for the needs of 60 young children and their families.
The Early Years and Primary students (K-6) are provided new learning areas with designated playgrounds, courtyards, well-equipped classrooms and common learning areas. There are three distinct sections, Lower Junior (K-6), Upper Junior (7-8) and Primary (9-12) for up to 80 students.
Our Secondary School students learn in their very own zone, located in three designated learning facilities for up to 100 students. These include a new purpose-built Lower Secondary building for students that includes its own playgrounds, common rooms and therapy areas, a new purpose-designed and built life house for upper secondary students and well-resourced and staffed portable facilities.
The students and staff enjoy first-class facilities which include: 10 meter warm water pool, perceptual motor room, cafe, canteen, art room, music room, science room, school hall with modified basketball court, manual activities room, fitness centre, out of school care building, staff room and staff collaborative spaces, meeting rooms, library, staff resource room, therapy rooms, sensory spaces, nurture room, community hub space, administration area, purpose-built early education building, well-resourced outdoor areas, fitness oval, horticulture zones, and well-maintained grounds and outdoor areas next to the Mordialloc bike track, cricket oval and soon to be built Kingston aquatic facility.
Purpose: Yarrabah's purpose is to provide an individualised and safe student-centred learning environment that promotes active learning and encourages adventure, independence and self-esteem maximising student potential. The school provides all students access to the curriculum and therapeutic support in preparation for life after school as valued members of the community.
Values and Philosophy: Yarrabah School is built on the values of Tolerance, Respect, Integrity, Care and Support. Our philosophical approach to education at Yarrabah is REAL (strong Relationships, Explicit Instruction, Understanding Ability, Learning for Life). The innovative and individualised nature of program delivery ensures each child is at the centre of the learning process. With an explicit and personalised approach to curriculum delivery, students at Yarrabah enjoy coming to school.
The school supports students in aged-based learning groups within key learning areas from primary years to secondary years. In some areas (Secondary Sections) the school provides exciting electives for students to choose from. Yarrabah has a strategy for effective classroom curriculum delivery. 'REAL' learning emphasises step-by-step teaching of skills in each subject area but especially in the core areas of English, Mathematics, Communication, and Social and Personal Capabilities (life and relationship skills).
Yarrabah School provides an inclusive and rigorous curriculum. Teachers plan and deliver a differentiated and scaffolded curriculum according to the school's yearly curriculum map. The school ensures homeroom teachers can remain focussed on the core curriculum for students of all abilities. Subject specialists deliver engaging and exciting curricula across the primary and secondary years within science, critical and creative thinking, the visual arts, the performing arts, horticulture, health and physical education.
Selection CriteriaDemonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.Demonstrated capacity to work and collaborate with others in a team environment.Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.Possess the technical knowledge and expertise relevant to the position, including knowledge of Compass, Cases21, DIPs Portal and relevant policy and procedures.Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.A commitment to professional learning and growth for both self and others.RoleRange 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.Maintain and update office records, enrolment data, diary records, and basic written records.Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.Coordinate the delivery of administrative services within the school.In consultation with the principal and business manager, determine and manage work priorities within the school office.Develop and implement strategies to ensure effective administration procedures.Coordinate the implementation of requisitioning, purchasing and issuing procedures.Manage client reception and office operations.Liaise with school staff in regard to support requirements.Coordinate staff timetabling.Undertakes VASS and/or VET administration support.Undertake DIP administration and support under the guidance of the Assistant Principal.Supports the first aid facilities and assists in delivering first aid to students.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar.
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.

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