NEMA Assistant Directors Program Delivery Assurance and EvaluationVarious locations - ACT ACTAbout the National Emergency Management Agency:The National Emergency Management Agency's work has a real impact on the lives of Australians, particularly those living in rural and regional areas.The National Emergency Management Agency's guiding principle is "Locally led, locally understood and locally implemented" and we bring together local communities, government, non-government and key industry representatives to support disaster recovery and resilience across the country.Your work will help people who are recovering from natural disasters and prepare them for the future.Section OverviewThe Enterprise Portfolio Management Office (the EPMO) sits within NEMA's Program Delivery Assurance and Evaluation Branch and is responsible for:providing independent, objective assessments to support delivery of governance and executive decision making for NEMA Projects and Administered Programs,delivery quality assessments and insights of project and program performance through the consistent and detailed assessment of documentation and data and through direct engagement with Senior Responsible Officers and project/program leads,overseeing and leading reporting functions for NEMA's administered program portfolio, and undertaking associated internal and external engagement with program managers and jurisdictional partners,overseeing two senior executive level agency Committees that report directly to the Executive Group, andmaintaining the enterprise level standards for project management and standardised project and program reporting.The EPMO is comprised over two Sections, each overseen by a Director, and is looking to fill one ongoing EL1 position in each of its two Sections (ie. two positions total) including:EPMO Coordination & Committee Lead, working within the Program Governance and Assurance Section, andEPMO Program Liaison and Relationship Lead, working within the Program Reporting and Analysis Section.The key duties of the position include:Position SummaryThe Coordination and Committee Lead will work directly to the Director of Governance and Assurance, and will oversee management, coordination, review, and continual improvement initiatives related to the EPMO's processes and practice, while also leading work associated with preparation and running of 2 executive level Committees.Specific duties/responsibilities:Provide high level secretariat support to the Project Delivery Committee, Program Delivery Committee and Quarterly Review, including:Providing high level advice to Committee Members.Implementing and delivering governance arrangements, including maintaining the Committee ToRs and work plans.Coordinating meeting arrangements, drafting briefs, agendas, papers, minutes and managing actions arising.Coordinate workflow and dependencies across EPMO activities and teams.Contribute to and maintain section planning and strategy, and report on EPMO progress and outcomes.Oversee the maintenance of enterprise governance and committee commitments.Assist in the development and implementation of day-to-day procedures, including the training and education of staff to ensure compliance of processes.Lead work to develop statements of practice and other material that articulates EPMO operations and processes, for internal and external stakeholders.Oversee the Action, Decision and Issues Register for the Agency's Program Committee, to ensure work continues to be progressed and issues and blockers are escalated as appropriate.EL1 - Program Liaison and Relationship LeadPosition SummaryThe Program Liaison and Relationship Lead oversees EPMO's externally focused stakeholder engagement and planning arm. This Assistant Director role is responsible for providing leadership to orchestrate, validate, and optimise the EPMO's ability to draw insights from program information and data. It also includes the support of robust program governance, through establishing and maintaining strong and production relationships with NEMA's jurisdictional program stakeholders.This position will also involve collaboration with internal agency stakeholders to drive strategic decision-making, and influence a culture of continuous improvement, innovation and collaboration with our internal partners – including policy and program leads, and data and technology branches.Specific duties/responsibilities:Plan workshops and engagements with external and internal stakeholders to consult on and co-design improved practices and processes, with support from the Director.Contribute to a project to reform NEMA's external reporting system, including development of reporting products, processes, and guidance.Providing subject matter expertise to system development projects to automate data collection.Work alongside dedicated data visualisers and analysists to engage with program managers, stakeholders, and subject matter experts to understand their information and reporting needs.Identify opportunities to improve information accuracy and streamline workflows between program areas and the EPMO.Oversee the coordination of input from across business areas to the Program Committee and NEMA Program Review, and work with the Director to ensure effective engagement with relevant senior executive (including Committee Chairs).Lead the development of advice and insight on Agency governance processes, practices, and strategic objectives.Proactively manage the compilation of regular reporting and key strategic papers for committees and preparation of relevant papers to the Program Committee.Eligibility and Specific Conditions of EmploymentTo be eligible to work with the NEMA you must:Be an Australian CitizenFulfil the Agency's minimum requirements by satisfactorily answering all screening questions during the application processObtain and maintain the required AGSVA clearanceSatisfy a probation periodUndergo a health assessment (if applicable).
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