Mindshare | Executive Assistant / Office Manager At Mindshare we believe in Energy , Empathy and Impact ! These core values are the foundation of our culture and extend to every aspect of our operation.
We are a part of the GroupM family, which is the largest media investment management company in Australia. Our ambition is to help our partners achieve their wildest ambition, anchored in good growth.
This is only possible when we have the right people to help us achieve these goals. So, WHY MINDSHARE? Your growth, development and success are important to us. That's why we have a structured career framework and development program in place, including a clear career plan and access to local and global online learning platforms.
We offer flexible working arrangements, combining working from home and the office. Other benefits include Summer Half Days, Birthday Leave, Long Service Leave, and wellness benefits.
Mindshare is an Equal Opportunities Employer. We believe that diversity is vital and positively influences the environment in which we operate.
Key purpose of the Executive Assistant / Office Manager role The Executive Assistant (EA) / Office Manager will act mainly as support to the CEO and the Executive Leadership team, focusing on ensuring all administrative requirements are delivered effectively.
Key responsibilities for the Executive Assistant Seamless management and prioritisation of the CEO's email, calendar and all internal and external communications Support the CEO in delivering and supporting their direct reports and executive leadership team Preparation and attendance at a variety of meetings (including preparing the agenda, minutes, presentations, pitches documents) Office managerial responsibilities – liaising with facilities, ordering stationary, keeping the team fed with snacks, etc. Lead the agency's best practice Document/Records management Compiling, drafting & distributing communications on behalf of the CEO and/or agency Manage and mentor the agency administrative support team member/s Support the CEO and Executive Leadership team with administrative tasks involved in cyclical activities Successful management of agency events Ad-hoc whole of agency Project management Management and maintenance of the Australia website Ensure the CEO is "in-market" with regular thought-pieces Build trusted advisor relationships with key stakeholders Maintain a strong relationship with key EAs from major stakeholders Act as a point of contact for global partners and inquiries Ensure the CEO meets regularly with senior stakeholders Work with the CEO and Leadership Team to ensure all agency-wide deliverables are met Manage the agency purchasing process and procedures Manage all agency events to budget Approval of office costs, ensuring suppliers align to agency code #J-18808-Ljbffr
