Manager Executive Services

Queensland Health (Organisation site ( http://www.health.qld.gov.au/ ) )
Office of the Chief Executive, Corporate Services, THHS
An exciting opportunity exists for a Manager of Executive Services to join the team in Office of the Chief Executive on a Permanent full-time basis, located at Townsville University Hospital. The Manager Executive Services leads the team of Executive Assistants that directly support the Townsville Hospital and Health Service (Townsville HHS) Chief Executive and Executive Directors. Townsville Hospital and Health Service is the public healthcare provider for more than 250,000 people across a geographic area of 150,000km 2 , delivering a comprehensive range of services across 21 facilities, from primary care in regional locations to highly specialised care at the main hospital.
This role requires highly developed executive-level administration acumen and the capacity to work within a dynamic, complex healthcare environment involving a wide range of competing priorities and stakeholders.
This role is responsible to coordinate the workflows and functions of the Office of the Chief Executive and to maintain the highest standard of executive administration services ensuring Department of Health and Townsville HHS communication protocols, timeframes and quality standards are met.
Responsibilities include Manage and coordinate the workflows and functions of the Office of the Chief Executive by providing leadership, mentorship and guidance to all Executive Assistants.Provide high level, confidential, professional and sensitive advice in a complex environment involving a wide range of competing priorities and stakeholders.Draft high-quality responses for Ministerial, Chief Executive and Department of Health requests for information, including the coordination of correspondence, briefings and submissions within appropriate timeframes.Manage the Ministerial Designation (MD25) email account, prioritisation and dissemination of information and requests to relevant staff for completion, including monitoring and tracking requests to ensure completion of timely responses.Provide backfill to the Company Secretary and assistance to the Board as required.Lead and coordinate administration assistance to the Health Emergency Operation Centre (HEOC) as required.Manage and coordinate the timely collation of information from across the organisation as required by the Executive to inform decision making.Coordinate and oversee the timely development of high-quality Committee and Board papers and other submissions required by the Health Service Chief Executive. Please refer to the Role Description for further details. Generous remuneration package value up to $144,003 p.a.comprising: Salary range of $4516.20 to $4837.70 p.f. (AO6)Annual leave with 17.5% loadingUp to 12.75% employer contribution to superannuationOther employment benefits may include: salary sacrificing options ( https://www.health.qld.gov.au/employment/conditions/salary/sacrifice ) , access to corporate discounts and employee wellness and assistance programs. About the Location Our gorgeous weather promotes an outdoor lifestyle as the sun shines nearly all year round (320+ days/year). Enjoy the benefits of urban living without being trapped in a commuter nightmare of metropolitan traffic. Appreciate the country town `feel' and change your pace as you absorb the local tropical/coastal flow.
Interested..?
Contact: Shellee Chapman on 07 4433 0123.
Apply ONLINE ( https://smartjobs.qld.gov.au/jobs/QLD-TV486938 ) by: Tuesday, 9 July 2024 
Unsolicited resumes from recruitment agencies will not be accepted. Further informationWe are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights ( https://www.forgov.qld.gov.au/humanrights ) and diversity ( https://www.forgov.qld.gov.au/inclusion-and-diversity-commitment ) .
DocumentsBefore applying for this vacancy please ensure you read the documents below.
AO6 Manager Executive Services (Office Chief Executive) 30463107 (Word, 367KB) ( https://smartjobs.qld.gov.au/jobtools/b_fileupload.proc_download?in_file_id=36628249&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=EF24431FA80599492A4F304378D06C99 )
Role Description

Info Sheet_Document Preparation-new candidates-13.05.24 (PDF, 70KB) ( https://smartjobs.qld.gov.au/jobtools/b_fileupload.proc_download?in_file_id=36628250&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=613DCC1916AF4A30543D900EEA717F49 )
Information Package for Applicants

QH Applicant Information Kit (PDF, 953KB) ( https://smartjobs.qld.gov.au/jobtools/b_fileupload.proc_download?in_file_id=36628251&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=3806BB8F7BC010F9791CA7EC16A500F7 )
Application Kit

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