Human Resources / Executive Assistant

Job type: Part time / From 09/12/2024 - 19/12/2025Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference: 1452210Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.SC2 Demonstrated capacity to work and collaborate with others in a team environment.SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.SC4 Possess the technical knowledge and expertise relevant to the position.SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.SC6 A commitment to professional learning and growth for both self and others.RoleThere is no attendance requirement in school holiday periods for this position.An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).A role at this range may include:Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.Manage recruitment online processes, advertising of vacancies, arrange interview times, panel organisation and employment contracts.Manage procedures relating to employee relations issues.Provide straightforward information to staff on basic details relating to their employment including relevant awards and conditions.Manage leave entries, allowance payments, higher duties and HR documentation.Manage local and central payroll analysis and reports via eduPay.Manage HR documentation, including development of processes, updating version control of policy, communications and procedures and inform the principal of matters requiring attention.Undertake administrative tasks as set by the principal.Maintain record keeping of staff absences.Use advanced ICT competently to support and augment work.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ****** Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx.Location ProfileKyabram P-12 College is an exciting Prep -12 College which offers children a seamless journey from the start of their schooling experience to the completion of their secondary education be it in the VCE University Placement (UP) pathway or VCE Vocational Major (VM).Kyabram P-12 College is a co-educational school located approximately 200 km north of Melbourne, in the rural township of Kyabram on the western edge of the Goulburn Valley, midway between Echuca and Shepparton.Enrolment numbers have remained steady with 940 students enrolled in 2022 and 971 students for 2023. Of these, we have six percent of students with English as an additional language and seven percent are Aboriginal or Torres Strait Islander. Our Student Family Occupation (SFO) is 0.5732 and our Student Family Occupation and Education (SFOE) Index is 0.5032. We have approximately 90.20 EFT staff: 3.0 principal class, 73.0 teachers, and 24.1 education support staff.Our dedicated teaching staff focus on the learning and wellbeing of every student. The college aims to equip all students to approach their futures with spirit and confidence. We foster the partnership between students, parents/ carers, staff, and the broader community. We teach and encourage every student to:Be respected and respectful as an individual.Be tolerant and nurture individual diversity.Make the most of their opportunities to learn in an innovative, challenging, and inspiring education environment.Demonstrate a high degree of personal responsibility and accountability.Our positive relationships are important to the college with emphasis being placed on the college values of Respect, Responsibility and Community.We take great pride in delivering exciting, diverse, and innovative student programs, and have established a strong identity and tradition in fulfilling lifelong learning. Subsequently, the college offers a wide range of subjects at VCE Vocational Major (VM) and has an established, multiple award-winning Applied Learning program. The college also offers students an extensive range of VET subjects which can be accessed from Year 10.Our motto 'Excellence through Opportunity' underpins our philosophy of providing every student with opportunities to demonstrate their talents. We have a strong student leadership program and extra curricula programs that develop student connectedness to the College. Our staff participates in regular professional learning to enable students to learn using modern teaching practices and sophisticated digital technologies to promote twenty-first century learning.
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