Hub Administration Assistant

RoleUndertakes routine tasks that are usually carried out under close supervision and direction.
Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.Work has little scope for deviation.
Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices.
Deviation from established procedures will require reference to others for guidance and direction.
Assistance is readily available when problems arise.
An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.Does not carry responsibility for the work of others.
More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause of the Education and Training Reform Act 2006 (Vic) or its successor.
Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.Qualification requirements do not operate at range 1.
Certification requirements may be required to legally perform specific tasks - driver's licence, first aid, safe food handling.ResponsibilitiesStudent Support·Triage student issues relating to attendance, welfare, behaviour, courses, destinations etc.
and refer to relevant hub staff·Maintain accurate records of student interactions·Daily monitoring of student attendance to ensure absences are minimised, reporting students of concern to coordinator·Monitoring of Values Points and undertaking the required administrative tasks for postcards/vouchers·Regular monitoring of student progress in class, highlighting students of concern to coordinator·Encourage and promote positive school spirit among staff and students·Engage in support meetings with students and families at risk of disengagement·Support the completion of required paperwork (such as suspension)Administrative Support·Perform administration and keyboard duties as required including but is not limited to; maintaining student¿s files on CASES21, updating family details on CASES21 and Compass, preparing communication for students and/or College community, filing and archiving·Enter parent/school approvals for absences onto Compass.
These approvals may be received via leadership staff, the absence line or notes provided·Monitor and follow up student attendance including daily phone calls to parents and updating student records of nominated students as directed by Team Leaders·Monitor absence levels on a regular basis and provide to Leadership for review·Liaise with Assistant Principals, Team Leaders and Welfare Officers on students displaying significant absences in excess of 3 days which are unexplained or long term absences (ie.
ongoing illnesses) and update records accordingly·Complete data entry when attendance notes and reports are received.·Monitor and correct any unmarked or incorrectly marked rolls·Ensure attendance archiving is completed on a regular basis (paper and electronic archiving options)·Attend Hub meetings where required·Create and produce various communication documents, notices and electronic information for the College Community within the Hub·Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.General expectations of all staff·Complete yard duty as rostered·Establish and maintain effective working relationships with co-workers, leaders, students and the general public·Perform duties in an efficient, professional and courteous manner in accordance with the College Values, the Victorian Public Sector Code of Conduct and all local policies and codes of conduct·Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health and safety procedures and staff policies and protocols·Pursue personal development of skills and knowledge necessary for the effective performance of the role·Other duties as requested by the Principal or Business ManagerWho May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentThe Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all.
We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity.
Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.Child Safe StandardsVictorian government schools are child safe environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
All schools have a Child Safety Code of Conduct consistent with the Department's exemplar available at DE ValuesThe Department's employees commit to upholding DET's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.
DET's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.
Information on the DET values is available at Other Information- All applications must include current names and contact details of a minimum 3 referees- Application length including covering letter, selection criteria response and curriculum vitae is to be kept to a maximum 10 pagesConditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at For positions in special settings, a person is not eligible for employment unless they meet the on commencement in the position.Location ProfileBairnsdale Secondary College is sited on Gunai-Kurnai land and has approximately 1170 students enrolled drawing on local communities.
Over 60% of these students travel to school on buses.The Student Family Occupation Density is currently indicating that the college population is classified as low-middle socio-economic when compared to schools across Victoria.
Ten percent of the school population is of indigenous descent.The Bairnsdale Secondary College embraces their entire school community and the following values:RespectResponsibilityResilienceOur vision is to create a learning community with a focus on improving teaching practice through ongoing performance development so that students' outcomes improve.There are three Learning Hubs at the College.
The Hubs are named in the Gunai Kurnai language to symbolise students' journey through the College:Year 7 – Wargomerrin (Morning)Year 8-9 – Wurrin (Day)Years 10, 11 & 12 – Malgobila (Night)Each Hub is supported by an Assistant Principal, Leading Teachers, Coordinators, Education Support Staff, Learning Support Assistants and Student Wellbeing team.
The Malgobilia team also integrates VCAL Staff and a Careers team.
This ethos enables a holistic approach to the needs of each of our students encompassing our school values and the strong link between education and wellbeing.The College also has a satellite site providing an alternative VCAL study centre (Ngooloo) for regional youth disengaged from mainstream education provision and potentially at risk.