First Aid & Administration Officer

Job Description Location: Melbourne | Northern Metropolitan
Job type: Part time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1445581
Selection Criteria 1. Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the First Aid Administration which may include additional administrative duties, student wellbeing and support in the General Office.
Possess the technical knowledge, expertise and qualifications that are required to undertake the role in First Aid. Demonstrated ability to provide advice and support to management, parents, students and staff. Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills. A commitment to ensuring qualifications for all stakeholders within the school are current and adhere to the Department policies and requirements e.g. Child Safe Standards, First Aid, Working with Children etc. Role Hours of work: 8.30am - 3.30 pm 2 days per week: Monday and Tuesday, including 30-minute unpaid lunch break.
The First Aid & Administration Officer is a job-sharing role, with the other 3 days covered by a Registered Nurse. As a result, the overarching administration of policies and procedures is managed by the College Nurse.
The First Aid & Administration Officer has the responsibility for first aid enquiries on their two days of work, providing first aid care to sick or injured students or staff. The role requires close interaction with a range of staff, students and parents.
The successful applicant must have First Aid qualifications (minimum level HLTAID011), and ideally experience in a similar capacity, strong administration and written communication skills with excellent attention to detail and passion for delivering work to a high standard and strong organisational and time management skills including the ability to manage competing and/or changing priorities.
Responsibilities First Aid and Health Management Responsibilities: First Aid Care: Provide first aid care to sick or injured students and staff (e.g., cuts, bruises, sprains) and manage serious injuries until professional help arrives. Administer first aid for specific conditions requiring specialized training. Medication Administration: Administer medications as per medical plans and maintain accurate records. Emergency Response: Follow school emergency procedures, including arranging emergency services when needed. Student Health Monitoring: Be aware of students with specific health conditions (e.g., allergies, asthma) and know how to respond in emergencies related to those conditions. First Aid Records and Administration: Incident Reporting: Document all incidents, including injury details, treatment provided, and follow-up needs. Record all first aid attendances and parent communications in Compass. Data Management: Maintain injury reports and student health records in school systems. Maintain registers for students with specific health needs. Accident/Incident Register: Maintain and update the Accident/Incident Register in Edusafe Plus and provide advice on health and safety within the College. First Aid Supplies and Facilities: First Aid Kits: Organise and replenish supplies for excursions, camps, and school activities. First Aid Room: Keep the first aid room clean and compliant with OHS standards. Manage medications and equipment supplies according to policies and guidelines. Safety and Procedures: Compliance: Ensure compliance with Department of Education health related policies, child safe standards, and health and safety guidelines. Emergency Procedures: Respond to emergencies and coordinate procedures according to the school's policies. General Administrative Support: Administrative Duties: Assist with routine clerical tasks such as answering phones, responding to parent queries, and taking payments for school activities. Additional Responsibilities: Perform other duties as assigned by the Principal or Assistant Principal, including supporting compliance with child safe standards and mandatory reporting legislation. Essential Skills Current First Aid level two training (HLTAID011) Current training in CPR, Anaphylaxis, Asthma, Epilepsy or willingness to obtain. Excellent communication skills and experience working in an environment with a wide variety of people in a personable, professional and confidential manner. Demonstrated administration experience with possession of computer and document management skills, including Microsoft Excel, Word, PowerPoint. Hold a current Victorian WWCC (Employee). An ability to work within a multi-disciplinary team and to support a holistic partnership with teachers, parents and student wellbeing staff. Preferable experience of using Compass Management System to record and review student records. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.
Other Information All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website. Please include the following information:
A specific response to the selection criteria with regard to the position advertised (no more than one page per criteria); A summary of experience and qualifications (curriculum vitae); Names, contact details, nature of relationship to you, mobile number and email addresses of three referees who can provide information regarding your application in relation to the key selection criteria. Thank you for your interest in this position at Montmorency Secondary College. If you have any queries regarding this position please contact Lisa Ball on 9422 1500.

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