Finance Specialist

Details of the offer

About the job Finance VA and Sales SupportPosition Title: Finance VA and Sales SupportLocation: RemoteType of Employment: Full-timeSalary Range: PHP 40,000.00 - 60,000.00Job Summary:This position is responsible for overseeing and managing all financial aspects of the business and all subsidiary companies, including accounts payable and receivable, payroll, and cashflow reporting. The role ensures accurate financial records, handles debt collection, and provides financial insights and reports to the CEO. Additionally, the Finance Manager oversees pricing updates and financial approvals to ensure smooth business operations.In addition, this role provides high-level administrative support to executives and the team, efficiently handling bookings, product order management, and documentation. It also supports HR functions, manages CRM systems, schedules appointments, and approves quotes revised by the Retail Assistant. Furthermore, the position tracks product deliveries, sends completion invoices, and assists with similar tasks for all subsidiary companies.Key Objectives:Ensure accurate and timely financial transactions and reportingManage cashflow and debt collectionProvide financial reporting and insights to the CEOOversee payroll, invoicing, and reconciliation processesMaintain updated price lists and financial recordsProvide executive-level administrative supportAssist with sales processes, stock orders, and bookingManage diaries, travel arrangements, and appointment schedulingSupport HR functions, including recruitmentEnsure smooth coordination of stock procurement, scheduling, and deliveriesManage development of quotes and completion invoicesKEY RESPONSIBILITIES AND DUTIES:Manage accounts payable and accounts receivable processesProcess payroll for all staffProvide financial reports and updates to the CEOReview and approve financial transactions and expensesPrepare and manage cashflow management reportsOversee debt collection and ensure timely paymentsPerform bank and account reconciliations regularlyUpdate and maintain the company price listEnsure compliance with financial policies and regulationsSupport financial audits as requiredManage policies, procedures, and SOP documentationHandle administrative tasks, including booking flights and accommodationManage diaries and schedule appointments for executives and teamsSupport recruitment processes and HR functionsConduct research as needed for business and sales supportPurchase materials for jobs and check lead timesTrack product deliveriesOversee and manage orders, bookings, and stock procurementAssist in accessory ordering in coordination with the Warehouse ManagerSchedule works in the calendar and liaise with Flooring TechniciansCross-check orders with contractor invoicesComplete quotes in ServiceM8Check supplier stock levels when developing quotesApprove revised quotes for Retail AssistantManage CRM for client and lead trackingUpdate Asana and ServiceM8 with job statuses and updatesCoordinate SWMS (Safe Work Method Statements)Handover purchase orders and stock statuses to the Warehouse ManagerCreate and send client completion invoices and warranty informationKNOWLEDGE, SKILLS, AND ABILITIES:Strong knowledge of accounting principles and practicesExperience in managing accounts payable and receivableProficiency in payroll processingExperience with XeroExcellent analytical skills for cashflow and financial reportingStrong attention to detail for reconciliation and approvalsGood communication skills for reporting to the CEO and handling debt collectionAbility to manage and update pricing structuresUnderstanding of regulatory and compliance requirementsStrong organizational and time management skillsProficiency in diary management and schedulingExcellent communication skills for client and team interactionKnowledge of HR functions, including recruitmentAbility to manage stock procurement and ordering processesProficiency in CRM systems, Asana and ServiceM8Strong attention to detail in reviewing invoices, orders, and schedulingAbility to handle travel arrangements and accommodation bookingsBasic understanding of SWMS and contractor managementGENERAL RESPONSIBILITIES AND DUTIES:Maintain accurate financial records and reportsEnsure timely and efficient processing of payroll, invoices, and paymentsConduct regular financial reconciliations and auditsProvide regular financial updates and advice to the CEOKeep up-to-date with financial regulations and ensure complianceAssist in financial planning and forecasting as requiredEnsure administrative and procedural documentation is up-to-dateManage CRM and project-related tasks, ensuring data accuracyProvide support for recruitment and onboarding of new staffOversee stock management and assist with inventory controlCoordinate diary management, appointments, and travel plansEnsure smooth communication and handover of orders to the Warehouse ManagerMaintain a high level of professionalism and confidentialityAssist with general administrative tasks as requiredQualifications and Requirements:Proven experience as a Finance Assistant, Bookkeeper, or similar role.Knowledge of financial principles and accounting practices.Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Excel.Strong organizational skills and attention to detail.Excellent communication skills, both written and verbal.Ability to work independently and meet deadlines.Familiarity with tax regulations and payroll processes is a plus.Familiarity with documentation tools and content management systems.Benefits:Permanent Work from homeGreat team of smart people, in a friendly and open cultureReal responsibilities and challenges in a fast-evolving company14 days annual leave creditsSubmission Instructions:Email your application to or you can directly send your application here in OLJ.Attach your resume in PDF Format.#J-18808-Ljbffr


Nominal Salary: To be agreed

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