Job Title: Finance and Administration Officer
Reports to: Financial Controller
Workplace Location: Fyshwick, Canberra
Who we are:
WV Technologies provides highly secure, industry leading Information Technology lifecycle services nationally, to Government and large corporations. We combine Indigenous employment, with the highest compliancy standards for secure data decommissioning and eWaste management solutions. We are a Supply Nation registered business and Social Traders certified social enterprise.
Job Purpose:
You will be responsible for managing the finance and administration functions, ensuring accurate and timely updating of the accounts for invoices payable and receivable, coding these to the appropriate accounts, and reconciling with the bank account. This will include ensuring that customer and supplier information is correct in Xero Accounting Software and maintaining daily reconciliation of all transactions in Xero. In addition to finance, the role will include managing administration tasks such as office management, staff travel bookings, and office purchases. The role will suit someone who is highly organised, able to prioritise tasks, and has attention to detail.
What Success Looks Like:
Finance
Monitoring and organising the accounts email inbox daily
Entering and coding invoices payable in Xero as they are received
Issuing invoices receivable to customers, working with the Client Services team
Receipting customer purchase orders and entering in Xero
Chasing up debtor payments, working with the Client Services team
Making sure that customer and supplier data in Xero is accurate and up to date
Daily reconciliation of transactions in Xero
Managing corporate purchase cards
Assisting with ATO and other regulatory submissions including BAS and payroll tax
Assisting with daily cash report
Assistance with generating financial reports and data entry to create reports
Office Administration
Administration of Staff travel bookings
Office management duties such as managing office supplies and office repairs
Assisting with preparation of Board Meeting pack, organizing Board meetings and taking meeting minutes
Assisting with insurance policy and vehicle renewals and form preparation, liaising with insurance broker
Maintenance of the company risk and compliance register
Assist in onboarding employees in booking Medical Appointments, Employment History Verification and ordering Welcome Packs
Organising events such as company lunches and celebrations
Knowledge and Experience:
Extensive experience in Xero Accounting software
Proven experience as a Finance Administrator or similar role
Excellent organisational and time management skills
Strong communication and interpersonal skills
Proficient in Microsoft Office and other office software
Ability to multitask and prioritise projects and tasks effectively
Strong problem-solving skills
Ability to work independently and as part of a team
Accounting qualifications is highly desirable
We offer a competitive remuneration commensurate with experience, and opportunities for career progression.
What we care about:
At WV Technologies, we believe in making the right decisions for the right reasons. We embrace being adventurous, creative, and irrepressible. We move the rocks, see around corners, and are always brave enough to get sh*t done (GSD). By joining our team, you'll be part of a movement that makes a significant, positive impact on people, society, and the planet.
Ready for something meaningful? Submit your resume and a cover letter detailing why you want to join WV Technologies.
For more information about WV Technologies, visit our website at www.wvtech.com.au.
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