Executive Support Officer (524835)

The Tasmanian State Service (TSS) is the largest employer in Tasmania, with over 28,000 employees providing services to the Tasmanian community at all levels, and within more than...Reporting to the Manager of Community First Responders and Volunteers, you will have a statewide role in administrative responsibility for all Ambulance Tasmania volunteers.You will engage with and support the three regional Volunteer and First Responder Team Leaders.The Role:Provide high level administrative and executive support to the Manager, including the preparation of confidential documents such as Ministerial correspondence, briefings and reports.Respond to general enquiries from AT staff and the general public and delegate tasks as required.Provide support to the Manager, including minute/note taking, preparation of correspondence and maintenance of a comprehensive diary of meetings.Coordinate and provide secretarial assistance to committees as requested by the Manager, including compilation of agenda papers and minutes, and management of confidential information.Coordinate the workflow, delegation and prioritisation of incoming correspondence to the Manager, including responding on behalf of the Manager.Provide support to statewide Community First Responders and Volunteers Team Leaders with collation and administrative duties involved with Volunteers in Training and organising Volunteer Induction Programs.Coordinate the administrative aspects of all volunteers across the state including the management of a statewide database of current volunteers and their location.Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.Position Features:Some intrastate travel may be requiredDetails of Appointment:Permanent, full time, day work, position working 76 hours per fortnight, commencing as soon as possible.*notwithstanding hours may be negotiated with the successful applicantApplicants should note that, for a period of six months from the date of publication, this selection process may be used to fill subsequent or similar full time and part time vacancies.Location:Southern Region – Tasmania$71,661 to $77,455 per annum + 11% superannuationThe Head of the State Service has determined that the person nominated for this job is to satisfy a pre-employment check before taking up the appointment, on promotion or transfer. The following checks are to be conducted:Conviction checks in the following areas:crimes of violencesex related offencesserious drug offencescrimes involving dishonestyDisciplinary action in previous employment check.Download the Statement of Duties and any Associated Documents:We encourage you to review the Applicant Guide and Statement of Duties, prior to applying for an overview of the duties, program, selection process and selection criteria.Apply Online. Please click the blue "Apply now" button on this screen. This ensures important questions about you are answered.You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties.Please Note:We do not require a separate statement addressing the selection criteria in the Statement of Duties.All attachments must be in Microsoft Word or PDF format.Referee details are submitted as part of the online application so make sure you have the contact details of two referees before applying.The email account you provide when submitting job applications will be used in correspondence to you. It is important that this is kept up to date and monitored regularly.To update your email address (or contact number), log in to www.jobs.tas.gov.au and look for "Existing applicant login" where you can update your detailsThe Department of Health values workforce diversity and recognises the value each person offers which is shaped by their unique characteristics, background, experiences, knowledge, skills, values and perspectives. About Tasmania Government About the Tasmanian State ServiceThe Tasmanian State Service (TSS) is the largest employer in Tasmania, with over 28,000 employees providing services to the Tasmanian community at all levels, and within more than...Reporting to the Manager of Community First Responders and Volunteers, you will have a statewide role in administrative responsibility for all Ambulance Tasmania volunteers.You will engage with and support the three regional Volunteer and First Responder Team Leaders.The Role:Provide high level administrative and executive support to the Manager, including the preparation of confidential documents such as Ministerial correspondence, briefings and reports.Respond to general enquiries from AT staff and the general public and delegate tasks as required.Provide support to the Manager, including minute\/note taking, preparation of correspondence and maintenance of a comprehensive diary of meetings.Coordinate and provide secretarial assistance to committees as requested by the Manager, including compilation of agenda papers and minutes, and management of confidential information.Coordinate the workflow, delegation and prioritisation of incoming correspondence to the Manager, including responding on behalf of the Manager.Provide support to statewide Community First Responders and Volunteers Team Leaders with collation and administrative duties involved with Volunteers in Training and organising Volunteer Induction Programs.Coordinate the administrative aspects of all volunteers across the state including the management of a statewide database of current volunteers and their location.Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.Position Features:Some intrastate travel may be requiredDetails of Appointment:Permanent, full time, day work, position working 76 hours per fortnight, commencing as soon as possible.*notwithstanding hours may be negotiated with the successful applicantApplicants should note that, for a period of six months from the date of publication, this selection process may be used to fill subsequent or similar full time and part time vacancies.Location:Southern Region \u2013 TasmaniaBase Salary: $71,661 to $77,455 per annum + 11% superannuationEligibility:The Head of the State Service has determined that the person nominated for this job is to satisfy a pre\u2011employment check before taking up the appointment, on promotion or transfer. The following checks are to be conducted: Conviction checks in the following areas: crimes of violencesex related offencesserious drug offencescrimes involving dishonestyIdentification checkDisciplinary action in previous employment check.Download the Statement of Duties and any Associated Documents:We encourage you to review the Applicant Guide and Statement of Duties, prior to applying for an overview of the duties, program, selection process and selection criteria.524835 Executive Support Officer Band 3 (July 2022) HR22.pdf 524835 Executive Support Officer Band 3 (July 2023) CSU.docxApplicant Guide: Department of Health - Applicant Guide June 22.pdf Department of Health - Applicant Guide June 22.docxHow to Apply:Apply Online. Please click the blue \"Apply now\" button on this screen. This ensures important questions about you are answered. You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties.Please Note: We do not require a separate statement addressing the selection criteria in the Statement of Duties.All attachments must be in Microsoft Word or PDF format. Referee details are submitted as part of the online application so make sure you have the contact details of two referees before applying.For More Information: Kylie KapellerManager Community First Responders and Volunteers(03) 6166 1945 ****** Important Information: The email account you provide when submitting job applications will be used in correspondence to you. It is important that this is kept up to date and monitored regularly. To update your email address (or contact number), log in to www.jobs.tas.gov.au and look for \u201cExisting applicant login\u201d where you can update your details The Department of Health values workforce diversity and recognises the value each person offers which is shaped by their unique characteristics, background, experiences, knowledge, skills, values and perspectives."
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