Australian Department of Defence – Canberra ACTAs the EO, you will work directly to the Director General Defence Force Recruiting (DGDFR) in order to ensure routine coordination and administration of Executive Meetings involving DGDFR and their attendance at internal and external committees.The successful candidate will be responsible for ensuring the timely and efficient administrative workflows to and from the Office of DGDFR, including task management and the coordination of Ministerial correspondence and media enquiries as well as helping manage DGDFR's diary and appointments and a broad range of support activities.The role is responsible for the routine administrative support functions of the DFR Executive Team. It may also involve the drafting of routine correspondence for DGDFR approval and signature. As daily routine, the role will be responsible for maintaining DGDFR's appointment diary, conducting research tasks where required and performing other duties as directed by DGDFR.About our TeamDefence Force Recruiting (DFR) is a public-private collaboration between Defence and a civilian company providing recruiting services to the Australian Defence Force in accordance with standards and policies set by the Navy, Army and Air Force. Recruiting services are delivered using a mix of military, APS and contractor staff operating in a high energy, multi-vendor environment which is responsible for directly delivering capability to the Australian Defence Force.The DFR Executive Team provides support to DGDFR to ensure objectives are met. The office environment is often fast paced and is characterised by competing priorities and tight timeframes.The DFR Executive Team is an area of trust and manage information with a high level of confidentiality and discretion. It is crucial that individuals are suitably skilled, professional, confidential, discreet and have the ability to work well under pressure with strong communication skills.Our Ideal CandidateThe role is challenging and rewarding, and offers a variety of opportunities for work and skills development, including Ministerial correspondence, media enquiries, providing advice on complex administrative issues and Senior Defence Committee support.Our ideal candidate will be an experienced administrator, who is able to resolve potential barriers to workflows, including providing direction, clarification, and context for requests, exercising foresight and the ability to plan and creatively solve problems.Our ideal candidate will maintain a positive friendly outlook often under pressure, be comfortable working as part of a small team and will be able to demonstrate the following skills and competencies:High level verbal and written communication skills.Ability to build and maintain strong working relationships.Superior organisational skills, with an ability to prioritise in an efficient and effective manner.Able to operate in a confidential and discreet manner.Application Closing Date: Thursday 14 November 2024For further information please review the job information pack, reference DPG/09259/24 on Defence Careers.
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