Executive Assistant to Managing DirectorExecutive Assistant to Managing Director PA, EA & Secretarial (Administration & Office Support)
About the role
This is a fantastic opportunity for an experienced and professional Executive Assistant to support the Managing Director of a prestigious and reputable Finance & Property Advisory firm in a challenging and rewarding role. This is a diverse role requiring the successful candidate to possess a business mindset that allows them to influence outcomes and make independent decisions.
Responsibilities
Supporting the MD your role would involve:
Complex diary and calendar management Advising the MD of matters requiring personal attention, with associated deadlines, and preparing relevant documentationScreening telephone callsCompilation of meeting packs and presentations for key clients and stakeholdersPrioritising and ensuring that reports, business papers and correspondence are dealt with efficiently and promptly (formatting, binding, dispatch and proof reading)Organising travel and other related arrangements (flights, accommodation, transport and itineraries)Assisting in the development and distribution of marketing and promotional materialAssisting with event management and function setupProcessing of purchase orders, invoices, expense claims and reconciliations for payment, adhering to expense policies and proceduresCarrying out special projects as allocated by the CEO and/or Executive ManagementSkills and Experience Experience supporting a C-Suite Executive is advantageous Ability to prioritise and stay one step aheadDisplay initiative, confidentiality, loyalty, and the capacity/desire to achieve and work with minimal supervisionStrong communication skills both written and verbalAbility to build effective relationships both internally and externally Overall great team playerHigh degree of attention to detailExcellent planning and organisation skills while being extremely flexibleStrong technically in the Microsoft Office SuiteExcellent time management skillsAbility to own your own development and dedicate time to upskillHighly organised and able to prioritise tasks effectivelyAbout the client
We are delighted to be partnering with a multi-award winning, boutique Australian Finance & Property Advisory firm to recruit the Executive Assistant to support the Managing Director. Based in Melbourne's inner suburbs, this is a permanent role that requires an individual that will bring a "can do" attitude to a tight-knit and friendly team.
To apply please follow the link below or for a confidential discussion please email ****** or phone Elise Dawson on 0448 353 449 .
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