Executive Assistant / Office Manager

Fun collaborative Team!
Loads team and client events!
Supporting a MD 1:1 Boutique's client, a prominent small business in the asset management sector, is seeking a highly experienced and motivated Executive Assistant to support an inspirational Managing Director, located in the heart of Sydney's CBD.
This is an exciting opportunity for an individual who thrives in a fast-paced, dynamic environment and is ready to take the next step in their career.
As the right-hand person to the Managing Director, you'll manage complex calendars, coordinate meetings, handle travel arrangements, and ensure seamless day-to-day operations.
You'll also assist with team support, event planning, and various administrative tasks.
If you're proactive, organised, and thrive in a vibrant team, this is the perfect opportunity to showcase your skills!
Responsibilities: Manage the Managing Directors' diary, scheduling meetings and appointments efficiently.
Coordinate, refine, and prepare presentations, including proposals and board reports.
Oversee expense management and reporting.
Take ownership of the information inbox, responding to client enquiries or delegating them to the appropriate team member for action.
Provide office and administrative support, including addressing IT issues, booking meeting rooms, organising catering, and processing cheque deposits/payments at the post office.
Coordinate travel arrangements for the Sydney team, ensuring all logistics run smoothly.
Ensure the smooth operation of the Sydney office by managing incoming mail and addressing any Occupational Health & Safety (OH&S) hazards.
Assist with onboarding new team members, ensuring a seamless transition.
Administer HR policies and office administration duties as directed by senior management.
Greet visitors, set up meeting rooms, and organise catering for meetings and events.
Skills and Experience Minimum of 3yrs EA support experience.
Microsoft Office suite including Power Point Exceptional organisational skills that reflect the ability to perform and prioritise multiple tasks seamlessly Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, board members, external partners, and investors Expert-level written and verbal communication skills How to Apply Click the Apply Now button or for a confidential discussion call (02) 8098 0984 to speak to one of our consultants.
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