$100,000 - $120,000 + Superannuation Join a fantastic boutique company supporting an entrepreneur and their powerhouse teamDiverse role spanning EA duties, office management, communications, and personal support! What makes this company unique? Imagine being the right-hand to an entrepreneur, where your exceptional organisational skills and attention to detail not only support the business but also help shape its future. This is a unique opportunity to become an indispensable partner supporting a business owner as they expand their influence through media, thought leadership, and industry innovation.
In this versatile 1:1 role, you'll leverage your expertise in executive support, event management, communications, and personal assistance to make a meaningful impact in a fast-paced, dynamic environment. The company's close-knit, boutique team fosters a warm, collaborative atmosphere, where individual achievements are celebrated with regular team dinners, thoughtful birthday and Christmas gifts, and unique incentives like ice baths, manicures, and gift vouchers.
Based in a beautifully designed Sydney CBD office, you'll work alongside a small team of four friendly, diverse professionals who value teamwork and mutual support. Beyond traditional EA & Office Management duties, you'll support the entrepreneur as they grow their business and media presence through industry articles, books, blogs, and television appearances.
This role offers not only the chance to be a vital part of a growing business but also the opportunity to thrive in a supportive environment that values your contributions and promotes professional growth.
What is unique about you? As a versatile and agile Executive Assistant with a broad range of organisational and operational skills, you'll step seamlessly into this EA & Office Manager role. Your flawless time management and unwavering attention to detail enable you to handle both business and personal tasks with precision and care.
Proactive, resourceful, and intuitive, you excel at anticipating needs and taking initiative without requiring guidance. You stay closely aligned with the Executive and team's priorities, consistently stepping in to streamline daily tasks for maximum efficiency. With a high degree of adaptability and flexibility, you tackle a diverse range of responsibilities—from selecting outfits for photoshoots and onboarding clients, to scheduling team dinners, setting up Zoom meetings, or formatting legal documents. Every task is approached with care and precision, ensuring operations run seamlessly.
Known for your laser-sharp attention to detail, you'll act as the Executive's second-in-command for all outgoing communications—taking charge of proofreading, editing, offering suggestions, and serving as a trusted sounding board for media opportunities. Your role is key to ensuring all social media, content, and correspondence are polished, professional, and aligned with the brand's tone. Strong writing skills and flawless grammar are essential, as you'll craft and refine communications for clients, stakeholders, and colleagues, maintaining a consistent voice across platforms.
Equally important is your verbal communication. You'll feel confident making regular phone calls, providing updates, and closing the loop on key tasks. By maintaining open lines of communication, you'll not only reduce the Executive's mental load but also build unwavering trust in your ability to manage both the finer details and larger initiatives with ease.
A snapshot of your role…. Take full ownership of both business and personal calendars, expertly coordinating all appointments, overseeing meticulous meeting preparation, and managing travel arrangements for the executive and their family membersOwn the office management function as the primary contact for external IT and building management, organising weekly food orders, ordering office supplies, flowers, gifting and general office upkeepOversee financial tasks in Xero for the executive and their team of four, including precise credit card reconciliations, expense reports, client invoice processing, and personal banking matters, insurance policies and working with their accountantDraft, proofread, and edit high-quality articles, blog posts, and social media copy, ensuring consistency in tone and accuracy Manage personal tasks such as car registrations, coordinating medical, health, and beauty appointments, and arranging thoughtful gifts for staff and clients. Additionally, organise team dinners, incentive gift cards, and team-building activities!Work on diverse projects, including full event coordination and managing new opportunities with producers, radio operators, publishers, and other key stakeholdersDoes this sound like your dream role? Don't delay in submitting your CV!
How to apply Click Apply, email your resume in Word format to [email protected] or call (02) ******** . We will be in touch with shortlisted applicants.
We believe in seeing everyone's unique potential and would love to hear from you! As Sydney's leading boutique recruiter (and we like to think favourite!) we specialise in administration and office support recruitment. We recruit Executive and Personal Assistants, EAs at C-Suite, Team Assistants, Receptionists, Office Managers, and more for temporary, contract and permanent positions. By applying for this job, you have the opportunity to secure this role or any of our other fantastic roles! You will also have access to all our free exclusive EST10 Masterclasses and blogs!
