PA, EA & Secretarial (Administration & Office Support)
Full time
A fast-growing business in Kalgoorlie is on the lookout for an exceptional Executive Assistant who's looking for more than just a support role.
We need someone who can partner with the Directors to streamline their busy schedules, bring order to their chaos, and teach them how best to utilise your skills.
Their two directors have never had an Executive Assistant before—so consider this your chance to shape the role and show them what a truly exceptional EA can accomplish!
About the Role: This is not your average Executive Assistant position.
You will work closely with the Managing Director and General Manager to manage their schedules, emails, meetings, and projects, while also taking charge of operational administration.
Your mission?
To become the right-hand person they never knew they needed.
You'll bring structure, efficiency, and foresight, helping them navigate the demands of a growing business.
Key Responsibilities: Calendar & Email Management : Handle schedules, emails, and communication on behalf of our directors.
Meeting Coordination : Prepare agendas, attend meetings, take minutes, and ensure follow-up actions are completed.
Project Management : Support ongoing projects, from tenders to proposals, ensuring nothing slips through the cracks.
Leadership : Mentor and oversee administrative staff, driving a positive and productive work environment.
Client Liaison : Be the point of contact for client programs, ensuring smooth communication and project execution.
Travel & Event Planning : Arrange travel, events, and conferences with precision.
What We're Looking For: Minimum 5 years of experience in a fast-paced, senior administrative role.
Strong organisational skills, with the ability to juggle multiple tasks and priorities.
Advanced proficiency in Microsoft Office (Word, Excel, Outlook).
Exceptional communication skills—written and verbal.
A knack for taking initiative and improving processes.
Experience mentoring or managing a small team (preferred).
Ability to adapt to the changing needs of a growing business.
Why This Role?
Empowerment : This is your chance to make a real impact.
Help them shape how their directors work and take ownership of the EA function.
Growth Opportunities : As their business grows, so will your role.
You'll be at the forefront of their expansion journey.
Dynamic Environment : Work in a collaborative, fast-paced office where your contributions are valued.
Location Perks : Enjoy the unique lifestyle Kalgoorlie offers—perfect for someone who loves a mix of adventure and community spirit.
Next Steps (Read Carefully) Now, before you rush to the "Apply" button I need you to take a moment and read the following of what I require with your application (think of this as my test to the attention to detail that this role required).
I will need your resume but I also need a Cover Letter, one that is addressed to me (Jacinta McConnell) and tell me your secret to being the EA we are looking for.
Feel free to let your personality and professional traits shine through because, as you will already know, having the skills is only part making this partnership sing!
(Submissions without the above will not be considered)
About the recruiter Your application will include the following questions:
Which of the following statements best describes your right to work in Australia?
How many years' experience do you have as an executive assistant?
What's your expected annual base salary?
How much notice are you required to give your current employer?
Do you have a current Police Check (National Police Certificate) for employment?
Are you willing to undergo a pre-employment medical check?
Do you have a current Australian driver's licence?
#J-18808-Ljbffr