Executive Assistant Manufacturing and LogisticsSearch suburb or city: West Melbourne, VIC, AU, 3003
Company: Australian Red Cross Lifeblood
Be a trusted Executive Assistant to the Executive Director and senior leadership team of Manufacturing and Logistics.
Fixed-Term full-time position with WFH flexibility – Location flexible.
Salary: $90,000 - $100,000 + Super + Salary Packaging.
Discover life-giving possibilities.
Lifeblood is more than just a job or a career; it's an opportunity to be part of something that matters.
As an organisation, our purpose is simple: to give life.
Together, we want to help you build a fulfilling career with Lifeblood.
About the roleWe're seeking a pro-active Executive Assistant to support the Executive Director (ED), Manufacturing and Logistics in managing all aspects of a national team.
As we work in a dynamic environment, you will need to be highly organised, collaborative, forward-thinking, and have loads of initiative.
This role is a Fixed-Term full-time role that will support and report directly into the ED Manufacturing and Logistics.
This is a hybrid role that will work flexibly between one of our offices and from home, with occasional national travel required.
ResponsibilitiesAct as the first point of contact for all enquiries to the ED, effectively triaging, prioritising, and managing the flow of communication.Coordinate travel bookings and manage diary appointments.Prepare papers, presentations, reports, and high-level documentation, drafting complex correspondence when required.Schedule individual and team meetings, prepare agendas, record, and distribute accurate minutes.Liaise with other assistants in the management of meeting and work schedules for team members.Assist the ED in managing budget expenses.RequirementsSignificant experience in Executive Assistant/Senior Personal Assistant role, preferably at an Executive level, including management of diaries, travel, and meetings.A pro-active nature with the ability to pre-empt the ED's needs and requirements.High level of competence in Microsoft Office Suite.A strong sense of discretion and the ability to manage sensitive information within a fast-paced environment with competing and changing priorities.Excellent communication and interpersonal skills, including the ability to work co-operatively and build relationships at all levels internally and externally.Previous experience preparing reports, presentations, and documentation with an ability to interpret, distil, and convey information verbally and in writing.Excellent organisation and time management skills with the ability to use initiative to get things done.This is a fixed-term, full-time opportunity working until January 2026 and can be flexible on location with the opportunity to work in a hybrid working environment.
Lifeblood is proud to accommodate flexible working, and we are open to conversations around what this means to you.
Culture and BenefitsWe're a diverse and inclusive bunch.
We're proud to foster an environment where all people can come together to achieve their very best.
Whether it's workplace safety or work/life balance, we look after our employees' varying needs.
As part of the Lifeblood team, you'll have access to a generous salary packaging program, plus a great range of rewards like discounts on insurance, groceries, food & beverage, department stores, travel, and more.
Next StepsExcited about this role?
Apply now and discover a career filled with life-giving possibilities.
When it comes to recruitment, we like to move fast, meaning we progress suitable candidates through the hiring process as soon as we can.
We are a 2024 Circle Back Initiative Employer and commit to respond to every applicant.
You'll hear from us with an outcome after your application has been reviewed and assessed.
If selected, you'll be required to complete a few background checks, and we'll help you through this process.
If you require any adjustments during the recruitment process, please reach out to us.
Please note applications sent directly to this email address will not be accepted. This vacancy is being managed directly by Lifeblood's Talent Engagement team, and we won't accept candidates from external recruitment agencies on this occasion.
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