Position: Executive Assistant (Administration & Office Support)Employment Type: Full timeCompany Overview: Founded in 2011, MA Services Group provides high-performing customer-centric services in Retail Security, Security services, Cleaning, and Facilities management.
We now have the largest Covert team in Australia and are continuously growing.We operate in every state and territory, offering industry-specific, efficient, and productive solutions tailored to customer needs.Role Overview: We are looking for an Executive Assistant to support our Managing Director.
The successful candidate will thrive in a fast-paced and complex environment.Duties include:Manage the Managing Director's calendar, schedules, meetings, agendas, and travel arrangements.Arrange travel requirements including flight bookings, taxi, and accommodation.Provide high-standard confidential administrative support.Prepare, format, and distribute meeting materials, including minute-taking.Perform general administrative duties such as filing, scanning, and faxing documents.Prepare reports and presentations.Liaise with internal and external stakeholders on behalf of the Managing Director.Respond to email requests and phone calls promptly.Maintain confidentiality in correspondence and queries.Manage information requiring preparation and sign-off from the Managing Director.Create, implement, and maintain effective administration processes and systems.Manage end-to-end project management of various annual events.Act as the point of contact for complaints and manage them accordingly.Ensure adherence to all deadlines.Support the Managing Director with additional duties as required.Skills and Experience:Minimum of two years of experience in a similar role, preferably in a fast-paced environment.Extensive executive administrative experience at a senior level.High attention to detail.Strong communication skills with the ability to multitask.Advanced computer skills in Microsoft Office Suite and experience with database applications.Benefits and Perks: M.A.
Services Group offers a generous remuneration package and ongoing training and development programs to assist employees in reaching their full potential.Location: Tullamarine (moving to Keilor Park in the near future).
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