Introduction:About UsEstablished in 1945, GBA Consulting Engineers are an engineering consultancy that provides services including Engineering, Survey, Building Consultancy, Cultural Heritage & Environmental, Design and Project Management across central and western Queensland.We strive to improve the lives or people in regional and remote communities. We offer challenging, social and balanced career opportunities to staff across our four office locations in Barcaldine, Emerald, Rockhampton and Toowoomba.Our client's and communities' needs are at the core of everything we do - this is where we live, this is why we work. We are proud of our workplace culture, and we reward and recognise our people who best represent our company values of community, accountability, respect, excellence and sustainability.Enjoy a dynamic role and make a meaningful impact! Join GBA Consulting Engineers as an Executive Assistant! Apply NOW!Description:We are seeking a highly organised and detail-oriented Executive Assistant to join our dynamic team, providing vital support to our Regional Coordinator. In this pivotal role, you will manage complex schedules, coordinate communications, and ensure the seamless flow of information within the team and with external stakeholders. Your role will also extend to providing high-level administrative support to our Engineers and Project Management team, helping to drive successful project outcomes.About The RoleThe ideal candidate is proactive, adaptable, and excels at handling information, managing multiple tasks, and maintaining effective communication channels. If you have a passion for supporting leadership, thrive in fast-paced environments, and possess a strong ability to anticipate and solve problems, we would love to welcome you to our rapidly growing team.Diary and Email Management: Efficiently manage a complex and ever-changing schedule, ensuring the Regional Coordinator's time is optimised. Handle email correspondence, diary and travel arrangements with precision.Team Point of Contact: Serve as the primary liaison for the Regional Coordinator, addressing inquiries, facilitating communication, and managing the flow of information between stakeholders.Meeting Organisation: Plan and coordinate meetings and alliance activities, ensuring all logistical details are handled and participant needs are met. Prepare agendas, minutes, reports and post-meeting actions that support strategic decision-making and project delivery.Project Support: Attend meetings to provide on-the-ground support for alliance activities, involving travel throughout Regional Queensland via light aircraft as needed. Provide remote admin and technical support for project delivery as required.What You'll Get In ReturnAt GBA, you are empowered to create a career that will take you to where you want to go. Here, you'll enjoy the chance to collaborate with a talented and friendly team while making a significant impact in the coordination of essential infrastructure services across in the communities GBA serve.We are a home grown Queensland company that truly values its people and provides a broad range of benefits, which include:An attractive remuneration package of $85,000 to $100,000 + GBA Incentives12.5% Super.Annual Leave loadingContinuous Service LeaveSalary Sacrificing & Employee Benefits DiscountsHealth & Wellbeing programsContinued Professional Development (Higher Education, Training & Memberships)We embrace and strive for a workforce that is as diverse, talented and passionate as the communities in which we live and operate, and to provide a workplace where people feel included, valued and supported. We welcome applications from all backgrounds and believe that by understanding and respecting each other's differences we will perform at our best!Skills and Experiences: Skills and CompetenciesHighly demonstrated ability to deliver professional, practical, and efficient administrative and executive support, to meet company deadlines.Well-developed technical and governance acumen, particularly within the context of local government infrastructure and essential services.Excellent organisational skills with the ability to prioritise tasks and meet deadlines.A highly developed ability to identify problems, brainstorm and implement best solutions.A willingness to learn and apply project management techniques, strategies and principles, to accomplish project goals and outcomes.Highly developed communication (oral and written), interpersonal and negotiation skills when interacting with clients, stakeholders and team members.Demonstrated motivation, self-discipline, initiative-taking, methodical and well-organised professional approach when undertaking most work-related activities.Proficient in using MS Office Suite and document management systems.Ability to adapt to changing working environments, technology, work priorities and business needs.Mandatory Qualifications and ExperienceA minimum of 3 years' in similar role.Extensive software experience (Microsoft Office Suite)Desirable Qualifications and ExperienceA relevant qualification in office administration e.g., Bachelor of Business Administration, Diploma of Business, or equivalent, would be well regarded.Experience working in project management or engineering environment is highly desired.Current Driver's Licence.Interested? To seize this opportunity, please apply via the link provided. We look forward to hearing from you!
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