PA, EA & Secretarial (Administration & Office Support)
Full time, continuing role for experienced Executive Assistant to join the University of SydneyBase salary from $108,557 plus 17% SuperannuationAbout the opportunity
The Executive Assistant provides the full suite of professional executive support services to the Chief University Infrastructure Officer (CUIO) and Director, Engagement, in a timely and effective manner, ensuring their specific needs and day to day requirements are managed efficiently.
As the first point of contact representing the CUIO and Director, Engagement, the role requires a great deal of tact and understanding, ensuring confidentiality while maintaining a client-focused approach.
This position requires excellent organisational skills, knowledge and experience of senior executive support, business acumen and client service skills, ensuring that the office of the CUIO is managed professionally, and that the needs of key stakeholders across the University are met.
Your key responsibilities will be to: Act as the first point of contact for the Chief University Infrastructure Officer and Director, Engagement, maintaining effective channels of communication, interpreting requests and correspondence to prioritise.Provide broad, high-level professional executive support to the CUIO and Director, Engagement and effectively manage their general day to day administration activity.Undertake diary, email and document management, including the monitoring and prioritising of emails and assisting with the preparation of responses.Develop and manage relationships with senior executives, senior managers and staff across the University; developing an understanding of the key priorities of the CUIO and Director, Engagement, escalating issues of concern where required.Provide administrative support for any departmental recruitment activity including compliance with the University's job design and recruitment policies.Develop and maintain effective administrative systems and practices, including for general office support, document and records management, ensuring compliance with the University's policies.The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity.
As such, we seek an Executive Assistant who can demonstrate:
Previous experience as an Executive Assistant or similar in a higher education environment (desirable).Strong written and verbal communication skills, with a high level of attention to detail for deliverables produced.High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.Excellent interpersonal skills with the ability to liaise effectively with all levels of staff and external stakeholders.Advanced level of computer literacy, working with a range of computer systems and applications, including MS Office (Word, Excel, Powerpoint) and MS Teams.Excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.Excellent negotiation, conflict resolution, relationship building and influencing skills with a high level of tact, diplomacy and discretion, maintaining confidentiality.An understanding of WHS and compliance in a large complex organisation.To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.
Sponsorship / work rights for Australia
Please note: Visa sponsorship is not available for this position.
For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.
Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.
Pre-employment checks
Your employment is conditional upon the completion of all required pre-employment or background checks in terms satisfactory to the University.
Your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements.
EEO statement
At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive.
We are committed to creating a University community which reflects the wider community that we serve.
How to apply
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
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