PA, EA & Secretarial (Administration & Office Support)
Are you an experienced Executive Assistant with a passion for pushing a CEO to further success?
We are seeking a talented individual to support both our CEO and some tasks as required from the COO, providing essential assistance and guidance to optimise their effectiveness and streamline the CEO's time.
This role is for an experienced Executive Assistant, someone that understands how to lead a C Suite Executive and to show him all the magical ways you can help reduce their workload and let them focus on what they need to be doing by using your magical EA skills.
The CEO has grown this business from the ground up, literally, but you can now see his handiwork live in action with our over 40 current clients.
(and growing)
A DAY IN THE LIFE Utilise your experience and assertiveness to educate and guide the CEO on best practices and efficient use of his time.Manage the multiple high volume inboxes of the CEO, handling inquiries, forwarding important questions, responding on his behalf and ensuring follow-up actions are completed promptly.Join client meetings (sometimes) and take the action items from these meetings and ensure they are added to his Clickup task list.Daily review of his Task list.Coordinate logistical aspects of his client meetings, in person or Zoom.Manage his calendar and be the gatekeeper of his time.Stay vigilant and proactive in identifying and addressing potential issues within the organisation based on your knowledge and role.Organising travel, e.g., booking hotels, flights, tracking his preferences and ensuring he has transportation in these locations.Making the small decisions for him, so he can respond effortlessly.Strong communication skills and a gusto for organisation.Use Slack to communicate with all team members and take any requests to be added to his Task list.Tracking a team of 30's time off and OOO calendar.Sending new client gifts.Creating proposals or marketing plans based on dictated information.YOU WOULD BE MOST SUCCESSFUL IF YOU: Have proven recent experience of 5+ years supporting C Suite executives or HNI.Proven experience working with Australian clients.Have strong internet with a proven backup or boosted internet.Can travel to Australia if required.Are smart, proactive and savvy.Value confidentiality and demonstrate discretion in all interactions with internal and external stakeholders.Possess excellent communication skills, outgoing but firm personality with impeccable grammar and spelling (Australian English).Are confident in representing the CEO and your confidence shows in Zoom and email communication.Are assertive and not afraid to give constructive feedback to a C Suite executive.Ability to prioritise items and multitask multiple jobs and deadlines.Can independently make decisions and effectively manage day-to-day tasks.Can adapt quickly to changes.Are always available during work hours, as the CEO will call or Zoom you directly without notice.Speak clearly, confidently and can direct traffic with conviction.Have knowledge of Clickup, Slack or Hubspot.You would be working independently the majority of the time but your availability and schedule is based on the CEO's calendar.
The COO would be your main point of contact and help train you along the way.
This role is not for a timid, soft spoken, relaxed individual.
We need someone bold, confident and quick! READY TO SUPPORT A FAST-PACED CEO IN A DIGITAL MARKETING AGENCY? Read through the above and sounds like just what you have been looking for in your next role, then we would love to hear from you.
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia?How many years' experience do you have as an executive assistant?Are you available to travel for this role when required?How many years' experience do you have in digital marketing?What's your expected annual base salary?#J-18808-Ljbffr