Below is a brief description of this vacancyThis page outlines the vacancy and the key skills and responsibilities for the role.
Executive AssistantDocklands, Australia
Reference: 6662399
Opportunity to provide proactive high-level executive support for two members of NWMPHN's Executive TeamFull time (1.0 FTE), Maximum term role until 30 June 2025Remuneration starting at approx.
$70K p.a + superannuation + salary packagingGenerous NFP salary packaging options up to $18,550Docklands office location with option to work some days at homeThe Executive Assistant is responsible for providing proactive high-level executive support function for two members of NWMPHN's Executive Team and managing the Executive Directors' correspondence (phone calls, email inbox, etc.)
- responding to, or fielding queries wherever possible.
The Executive Assistant will take a project management approach to the work that they do and will play a critical role in enabling the completion of key streams of work for the Executive Directors by the required deadlines.
About Us We are North Western Melbourne Primary Health Network (NWMPHN), Victoria's largest independent, locally governed and run, not-for-profit PHN, dedicated to improving primary health care in our community.
A typical week may include: Provide high-level administrative support to the Directors to enable effective and efficient decision making and strategic leadership of the organisationManage complex calendar and scheduling requirements, cognisant of relevant priorities and deadlinesCoordinate numerous regular strategic meetings and events, collating papers, taking minutes and following up on actionsTaking minutes of confidential meetings and timely follow up on action itemsDrafting correspondence from each Executive and source information as requestedWe are looking for someone who has: Relevant business qualification to degree level and/or equivalent experienceProven successful track record (3 - 5 years) assisting at Senior Executive levelAdvanced Microsoft Office skills including understanding of SharePoint and benefits of its useSound understanding and previous experience in supporting corporate governance in order to effectively support each Executive DirectorMaintaining excellent standards of service in a high-pressure work environment requiring confidentiality, tact, judgement and discretionWell-developed verbal and written communication skillsExcellent organisational skillsHigh level project management skills and abilityProven ability to work independently, prioritise work and demonstrate initiative and a business improvement mindsetProven ability to exercise discretion in dealing with confidential and or sensitive mattersProven ability to maintain accurate records and up to date filing systemsWhat's in it for you? A friendly and supportive professional environmentCareer progression opportunitiesGreat work-life balance (Hybrid options to work from home and in office)Other Benefits: Newly Introduced Life Leave - up to 4 days of paid leave a year for cultural celebrations, family events, or your birthdayGenerous paid parental leave for primary and secondary carersAdditional paid leave at Christmas/NYCan apply for additional purchased leave (48/52)Fun social club and health and wellbeing activitiesThe successful candidate will be required to undertake a National Police Check. NWMPHN is proud to be an equal opportunity employer.
We recognise the importance of attracting and retaining talent that mirrors our diverse community.
Applicants from Aboriginal or Torres Strait Islander background are strongly encouraged to apply.
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