EXECUTIVE ASSISTANT TO MANAGING PARTNERS (MATERNITY LEAVE - 6 MONTH CONTRACT) We're seeking an energetic and experienced Executive Assistant with exceptional organisational skills to join our team on a temporary maternity leave contract. You will provide support to our four Managing Partners, each of whom requires varying levels of assistance. We need an efficient, confident, and highly skilled career EA who can seamlessly adapt to our dynamic environment. If you thrive in a fast-paced setting and have a proven track record of excellence, we'd love to hear from you.
ABOUT YOU You are a well-experienced EA who has held roles partnering with senior management. You have worked in complex, multi-faceted businesses and enjoy a role with variety. You are happy working in a modern, busy office environment; and you know how to manage the balance between connection and confidentiality. This role requires extraordinary communication skills, and an innate ability to influence others.
ABOUT US Based in Cremorne, we are a professional but fun-loving outfit. We work hard - this is a job where change is a constant and we are focused on delivering value to our customers. In addition to an above-market rate salary, you will access benefits including professional development opportunities, team mental health workshops, we shout lunch on Mondays and yes...you have the opportunity to attend festivals and events!
HERE'S WHERE YOU'LL BE SPENDING YOUR TIME: Provide high level, efficient and professional support to four Managing PartnersFor one Managing Partner: manage emails, taking appropriate action and drafting responsesConduct regular standups and WIPs with Managing Partners (varying cadence) to maintain workflowManage and maintain Managing Partners' calendarsCoordinate domestic and international travel & accommodation arrangementsCoordinate and prepare meetings, including planning, attending, minute taking and reporting, and completing follow up actionsAct as a point of contact for the Managing Partners and manage correspondencePrepare and format of reports, business papers and presentationsAd-hoc research and project work as requiredSubmit Managing Partners' expenses in line with company procedureDevelop close and effective working relationships with a range of stakeholders internal and external to the companyUndertake other tasks/projects as requested
YOU'RE ALL ABOUT: Experience working as an EA with Senior ManagementExceptional networkerWarm, engaging and firm communicatorInclusive collaborator, you bring everyone along for the rideProfessional approach to workStrict appreciation for confidentialityAbility to minute take and report following meetingsAbility to use initiative and forward planA flexible, committed and sensitive approach in response to changing business requirementsCopywriting, design, data analytics skills (nice to have, but not mandatory)Melbourne-based
Untitled values diversity and nurtures the uniqueness of our team and the individuals who make us stronger. We encourage candidates from diverse and/or minority backgrounds to express your interest. Our team is excited to share our experience, share our space and share the mic. We believe in creating a working environment where each individual is able to bring their full self to work and is valued for their unique contribution.
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