Full time continuing opportunity Deliver top-tier executive support to the Vice-President (External Engagement) Base Salary $108,557 – $118,267 + 17% superannuation About the opportunity The Executive Assistant provides professional executive support to the Vice-President (External Engagement), understanding the broader strategic goals of the University. They ensure that the VPEE's office functions seamlessly and represents the office in interactions. Your key responsibilities will be to:
Deliver top-tier executive support, elevating operational and administrative frameworks.
Coordinate the executive's calendar, appointments, and communications, ensuring optimal time management.
Navigate enquiries and communications, managing high-level internal and external stakeholder interactions with discretion.
Apply tact and mature judgment when dealing with controversial or confidential matters in a variety of situations.
Prepare concise and complete correspondence; and maintain confidential data and information.
Strategise and oversee the VPEE's travel and engagements, ensuring smooth coordination.
Manage purchasing, payment, and invoice management for the work area.
About you Executive level experience in a similar role within a large and complex organisation.
Experience managing a busy diary and providing travel organisation.
Experience managing purchasing, invoicing and corporate card reconciliations.
Demonstrated experience in building effective working relationships with key stakeholders.
Excellent verbal and written communication skills, with experience in handling a wide range of enquiries.
Strong problem-solving skills and the ability to use initiative and exercise sound judgement.
Sponsorship / work rights for Australia Please note: Visa sponsorship is not available for this position. This role requires valid work rights for Australia.
Pre-employment checks Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
EEO statement At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.
How to apply Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Kristy Fairweather, Recruitment Operations by email to .
Applications Close Sunday 15 September 2024 11:59 PM
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