Executive Assistant, APS Levels 4 & 5, Business Grants HubDarwinAbout the DepartmentThe Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government's economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:
Growing innovative & competitive businesses, industries and regionsInvesting in science and technologyStrengthening the resources sector.About the teamThe Business Grants Hub is responsible for design and management of grant programs on behalf of 10 other Commonwealth departments, managing nearly $9 billion in government's investment in Australian businesses. Grants play a critical role in:
supporting growth in businesses and industriesfostering research and innovationstrengthening communitieshelping the environmentproviding emergency reliefThe Internal and Systems branch within the Business Grants Hub (BGH) division is responsible for BGH technology, data and workforce systems which enable excellence in grants delivery. We maintain and enhance IT solutions, manage grants data and transform it into insights, and support our people with workforce planning and capability building. We provide policy advice on the Australian Government business grants programs.
The opportunityThis is an exciting opportunity to support the General Manager working across the newly established Internal and Systems Branch and the broader Business Grants Hub division. This position is pivotal in supporting the operational effectiveness of our leadership and provides a unique platform for professional growth in a dynamic environment. You will have the opportunity to engage in strategic initiatives and help foster a culture of efficiency and innovation.
As an Executive Assistant you will also be provided:
support through our 'EA Buddy Program' which partners new and established EAs together, providing support over a four-month period after commencing in your role.the opportunity to access informal learning and development opportunities through on the job support and the department's EA Network.ongoing access to training through our learning management system, additional external training can be explored.opportunities for growth, empowering you to expand your role as you develop new skills and interests.Our ideal candidateWe are looking for someone willing to go the extra mile to ensure the smooth running of their General Manager's operations. You will be highly motivated and demonstrate a pro-active 'can do' attitude. The role requires exceptional organisational and time management skills, the ability to liaise effectively with various stakeholders, whilst maintaining a high level of sensitivity and discretion at all times.
Our ideal candidates will:
be able to effectively manage multiple demands and prioritise work accordingly.demonstrate high level attention to detail.have excellent interpersonal skills.pre-empt follow up actions.be comfortable and adaptable to changing priorities.have agility and flexibility in responding to business needs.What you will doAs an Executive Assistant reporting to the General Manager (GM), you will play a pivotal role in delivering high-level operational and executive support. Key duties of an APS4 Executive Assistant include:
managing and organising the GM's inbox, calendar, appointments, and handling phone calls.managing clearance, meeting preparation time, and meeting debrief time in consultation with the Executive Officers (EO).managing the workflows of tasks for the GM and ensuring priorities and timeframes are met.working cohesively with the Executive Officer to manage processes and systems of the branch and the broader division.organising travel and finance for the GM.providing general administrative support, including distributing information and correspondence, preparing meeting agendas, record keeping and tracking correspondence.In addition to the above, the key duties for an APS5 Executive Assistant will include:
supporting the divisional executive team.identifying and prioritising critical work requirements.mentoring and guiding less experienced EAs within the division.driving the improvement of internal processes under the direction of the EO.assisting with broader branch and divisional initiatives.EligibilityTo be eligible for employment in the APS and the department, candidates must be Australian Citizens. Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.
NotesWe are committed to supporting flexible work arrangements, which will be discussed with the successful applicant. Please note that the ability to attend the Darwin office as required is essential for this role, and occasional travel will also be necessary.
A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.
Application informationYour application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information.
Please provide a pitch explaining how your skills, knowledge and experience will be relevant to this role and why you are the best candidate for the position. Your pitch can contain no more than 500 words and should align to the key duties listed above.
Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).
Accessible application documentation is available in other formats on request. Please contact ****** or (02) 6276 1235 if you require assistance with your application.
Contact InformationFor more information regarding this opportunity, please contact Daria Lonsdale on 07 3227 4703 or via email on ******.
How to apply:Start your application by clicking the "begin" button.
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