About the DepartmentThe Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government's economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:
Growing innovative & competitive businesses, industries and regionsInvesting in science and technologyStrengthening the resources sector.The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people's lives whilst contributing to improved outcomes for Australia and our people.
If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia's future.
About the teamIn my role at ARWA, no two days are the same. I get to work on complex challenges that allow me to think outside the box for solutions. Our culture of learning and ideas-sharing means I've had more development opportunities at ARWA than at any other point in my career. I feel lucky to work with many experts in their fields at ARWA. I'm also lucky enough to collaborate with other communications experts in various Australian Government departments right across Australia. ARWA encourages me to find flexible work arrangements that suit my personal life while also supporting me to succeed in my career - Catherine. The opportunityThe Executive Assistant is responsible for the provision of proactive administrative support, including advice and recommendations, contributing to the resolution of complex and sensitive issues, providing a contact point for internal and external stakeholders. The incumbent will maintain high standards of professionalism to build strong relationships with branch and Agency staff, internal and external stakeholders, while contributing to the preparation and drafting of reports, briefing notes, undertaking minor research and projects, data collection and analysis. The Executive Assistant is organised and works well in a team and independently to be able to deliver administrative support within tight deadlines. Reporting to the SES, the Executive Assistant will ensure the confidential, timely management and prioritisation of the SES calendar, inbox, and urgent information.
Our ideal candidateDemonstrated experience arranging and providing high-level support for meetings and functions.Proven experience as executive assistant, personal assistant or equivalent to a senior executive.Demonstrated effective organisation and time management skills, including the ability to prioritise, manage multiple tasks.Present with exceptional professionalism, sound judgement, discretion, motivation, and initiative.Demonstrated ability to recognise and deal discreetly with confidential matters and exercise personal integrity.Proven ability to effectively work under pressure and to tight time constraint and meet deadlines.Excellent communication skills, including advanced written and verbal skills, including the ability to foster trust and cooperation and interpret and deliver complex information in a clear and simple manner.Strong stakeholder engagement skills with a demonstrated ability to build and maintain relationships with diverse internal and external stakeholders.A valid Australian drivers licence.What you will doProvide high-quality Executive administrative supportProvide cross cover with other Executive Assistant rolesImplement continuous improvement strategiesEligibilityTo be eligible for employment in the APS and the department, applicants must:
Be an Australian citizen or going to be granted Australian Citizenship before commencement. You may be asked to provide evidence of this.Undertake a pre-employment security assessment and subsequent security clearance. All staff are required to have a minimum baseline security clearance however some roles will require a higher level security clearance. If you are offered a role and do not have a current security clearance, we will work with you to arrange for this to be undertaken.Be medically fit to undertake the duties of the job.NotesA merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.
The department does currently offer flexible work opportunities for many roles. This vacancy is ACT - Industry House, SA - Adelaide - Flinders St based, although flexible or remote work arrangements may be considered. Please reach out to the contact officer to discuss this further.
Application informationYour application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information.
Please provide a pitch explaining how your skills, knowledge and experience will be relevant to this role and why you are the best candidate for the position. Your pitch can contain no more than 750 words and should align to the key duties listed above.
Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).
Please refer to our Applying for a position information for additional information on how to apply.
Contact InformationFor more information regarding this opportunity, please contact ARWA Human Resources via email on ******
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