Executive Assistant and Service Administrator Apply now Job no: 503031
Work type: Permanent/Ongoing
Location: Catholic Education Office
Categories: Administration, Information Technology
Location: Manuka, Canberra
Employment Type: Full-time, Permanent
Salary Range: $92,701 - $101,132 plus superannuation
Start Date: Immediate start available
Closing Date: 11.55 pm, Sunday 28 April 2024
Who Are We? Catholic Education, Archdiocese of Canberra & Goulburn plays an integral role in education in the ACT and NSW, operating 56 Schools and 8 Early Learning Centres.
CECG is committed to workforce diversity and creating inclusive workplaces. We welcome applications from suitable candidates from all diversity groups to support our system of schools and early learning centres in delivering quality education outcomes for the students in our care.
About the Role As Executive Support to the Chief Information Officer (CIO), you play a key role in the day-to-day operations of their office, providing high-level corporate support and working with a diverse range of stakeholders, including other key executives and their related teams.
The office of the CIO is responsible for all technology across the Archdiocese education system and plays a key role in the implementation of the Archdiocesan Vision for Catholic Schools. The Office of the CIO delivers a broad range of integral services and advice across the system. The Chief Information Officer is a Senior Area Leadership Team member, including the Director of CECG.
Benefits and Opportunities A positive and collaborative workplace culture. 24 weeks of paid parental leave (maternity/adoption). Up to 14 weeks of paid parental leave (paternity/non-initial primary carer leave). Support for professional development and study opportunities. Key Responsibilities Act as liaison point and manage the relationship between the CIO and various internal and external stakeholders including being the first point of contact for telephone and visitors for the CIO. Organise and prioritise a complex diary including co-ordination/preparation of supporting meeting papers, including developing, implementing, and maintaining effective and confidential office management practices, procedures, and standards. This includes ensuring a high level of confidentiality. Utilise established effective work practices to ensure a high level of administrative, clerical, and secretarial activities within the office including timely procurement functions such as raising Purchase Orders and, the timely flow of information to Service staff, the Head of Service, and the Director. Deliver a high level of customer service to stakeholders, presenting a professional personal image of service, warmth, and openness. This includes following up on action items to ensure deadlines are met. Provide Secretarial support for some meetings – i.e., pre-meeting preparation and minute taking. Clearly demonstrated and proven experience as an Executive Assistant/Executive Support Officer/Office Manager or similar within a busy, multifaceted environment. Proven capacity to work individually and as part of a team, delivering quality and valued work in a timely manner and demonstrating strong planning and organisational skills. High-level interpersonal skills with a courteous and collaborative approach and an ability to build positive relationships with external and internal stakeholders. You will have strong communication skills (both oral and written). Professional experience and advanced working knowledge with computer software packages, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Docs. Experience working with operational technology matters would be an advantage. Please refer to the role description for in-depth details regarding the criteria and skill set required.
Application Process Applicants must submit a current resume and cover letter addressing the essential criteria outlined above. The cover letter should be no more than three pages.
Further information about the role and Catholic Education, Archdiocese of Canberra & Goulburn is available on the website .
Please note that only people with the right to work in Australia should apply for this position.
Recruitment Agencies – Catholic Education, Archdiocese of Canberra, and Goulburn, endeavor to fill our vacancies through our direct recruitment platforms and channels wherever possible. If we need the assistance of a recruitment agency, we will contact our preferred providers.
Advertised: 15 Apr 2024 AUS Eastern Standard Time
Applications close: 28 Apr 2024 AUS Eastern Standard Time
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