Estate Office Administrator Permanent Location: Inverinate
Salary: Competitive
This role requires flexibility during our busy season with regards to hours and days worked. Dedicated to providing a 6-star quality private concierge service to our exclusive clients, UKME ensures that the properties we maintain are presented to the highest standard possible. This is an exciting role for a talented individual who is looking for a new challenge and wants to join a fast-paced and high-performing team renowned for their approach and delivery of unparalleled service.
We are looking for an Estate Office Administrator to undertake the following duties on a day-to-day basis:
Key Responsibilities Ensure all telephone queries are dealt with correctly Process all weekly attendance & time sheets & ensure that all files are updated Record annual leave & sick days, ensure files are up to date Process all purchase orders & invoices on the Proactis system Monitor all purchase orders & payments made on Proactis Maintenance of budget spreadsheets Prepare & balance petty cash Review & order all required office stationery Maintain all cattle & sheep records in line with Government & Estate requirements Maintain all annual Deer Cull & Count information records Ensure all staff training requirements are met & up to date in line with H&S Responsible for Estate vehicles, plant & equipment asset registers General filing, accounting, & day-to-day office duties Occasional cooking & food preparation for visitors & staff To adhere to organisational policies and procedures To ensure a professional approach is undertaken in performing duties and interacting with clients, colleagues and external providers, with particular emphasis on maintaining departmental confidentiality To always respect the nature of the company's business and adhere to a strict code of conduct and confidentiality To provide cover for colleagues in times of absence, such as annual leave Training and Development Responsibilities Proactis system Customer service and communication skills First Aid Health and Safety Knowledge/Experience/Skills/Abilities Proven experience of administration in a quality driven service environment, such as hotel or Private Estate Proven relevant experience working in a 24/7 environment Proven organisational skills Able to demonstrate proven specialist hands-on cleaning experience Health and Safety knowledge preferably gained through a recognised course Computer literate, with experience of Microsoft packages such as Word, Excel, Outlook Personal Attributes A proactive, positive and professional approach A good, willing and hospitable approach to the job and guest Benefits Private healthcare Company pension scheme Season ticket loan Perks at work APPLY NOW.
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