The Executive Officer is responsible for providing and facilitating high-level executive and administrative support services to the CEO and Commission Executive. The Executive Officer ensures the accurate and timely flow of work to the CEO and across the organisation, leads discrete projects and works collaboratively with all staff.The Executive Officer must balance competing priorities, exercise sound judgement, identify contentious issues and provide accurate advice and solutions in tight timeframes. The Executive Officer will have a high level of initiative and motivation and will manage the affairs of the CEO to a high professional standard, maintaining confidentiality and exercising discretion.The key duties of the position include Duties of the Executive Officer will include, but are not limited to, the following: Manage all aspects of the Office of the CEO, including complex diary management, managing incoming calls, emails and general correspondence, booking travel and accommodation, and arranging executive and organisation wide events, meetings and functions. Actively anticipate CEO's needs and requirements including preparation of meeting agendas and briefings, drafting of correspondence and presentations, taking of meeting minutes and collating actions for follow up. Prepare high quality documentation, reports and correspondence to support the CEO's strategic and day-to-day responsibilities and activities. Manage the quality assurance process for all correspondence, documentation and materials to and from the CEO.Undertake significant liaison, consultation and negotiation with staff as well as with key external stakeholders, including the Board and sub-committees, Australian Government Department of Health executives, state and territory executives and health ministers. Collate advice on program and organisational issues, including drafting, editing and preparation of business reports. Manage the staff working at reception, oversee organisation-wide administrative processes and support other corporate staff in their roles.Model, monitor and maintain the highest standards of probity, accountability and consistency in the organisation's work with stakeholders.
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