Birdon is looking for a Document & Data Controller to join our team in Port Macquarie, NSW!
Document & Data Controller Birdon Pty Ltd
Port Macquarie
Full Time
Birdon is passionate about innovation, in-house engineering and problem solving. We don't shy away from a challenge; we thrive on it. A proudly Australian manufacturer and industry partner, we provide whole of life solutions to multinational defence, government, maritime, energy and resource sectors.
As we continue to grow, so too does our team. We are looking for the right candidate to take on the role of Document & Data Controller . This is a Full Time role, based at our Port Macquarie Office on the beautiful Hastings River in Port Macquarie, NSW.
The Document & Data Controller will report to the Project Controls Manager and is responsible for overseeing implementation of the data management strategy and data operations within the project. The strategy is developed in conjunction with the Engineering Manager, ILS Manager, Configuration Manager, and Digital ICT Manager. It is intended that this role supports the ongoing development of the strategy by contributing a deep understanding of data governance, data quality, and data architecture.
Key Responsibilities
Align document control policies and procedures for use across Project and Technical registers, including working with all project performance register owners to ensure quality and consistency in controls within Projects.
Ownership and maintenance of Drawing registers, Action registers, Document registers, Engineering registers, Procurement registers etc.
Work closely with the project team to ensure that information and data is effectively managed and secured, and archived as appropriate.
Weekly and monthly report writing
Supervision/process assurance of all document control administrative tasks
Engagement with internal and external stakeholders in establishing clear lines of communication and meetings.
Development of all external and internal correspondence including commercial letters and formal reports
Collating all certifications and documentation for the vessels including AMSA, Class and certifying bodies.
Collating and management of verification and validation data for conduct of FCA's
Collating and management of System Safety Program OQE
Support Quality material traceability processes
Qualifications, Skills & Experience
Essential
Proven experience as a Document Controller receiving, managing and issuing project documents in a fast-paced project environment with strong understanding of document control processes
Clear and concise writing skills, for report writing, minute taking and presentation creation
Strong organisational skills and demonstrated effectiveness handling multiple tasks, setting priorities, managing timeframes and meeting deadlines under pressure.
Data collection and analysis experience
Proficiency in MS Office
Desirable
Expert in MS Suite and Teams
Experience in relational databases
Experience in PLMs
Other diverse Data Management System experience
Highly proficient in writing reports and presentations and developing presentations
5 years of Project Management administration experience
Defence and/or Shipbuilding Project Management experience
Project Management administration experience with exceptional attention to detail
We deliver value for our customers through our innovative people, organisational agility, and operational excellence. As an equal opportunity employer, all positions are open to any person that may have the required characteristics and experiences. Birdon proudly supports the Prime Minister's Veteran's Employment program.
To learn more about Birdon, please visit our website Home - Birdon
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