Award Classification: Level 4-5
Employment Conditions: Queensland Local Government Industry (Stream A) Award – State 2017
Department / Branch: Corporate & Financial Services / Disaster Management
Principal Location: Shire Office, Hughenden
Reports to: Governance Manager (or as directed)
Direct Reports: Nil
Flinders Shire
Our Vision: Flinders Shire – a place of discovery, opportunity and lifestyle
Our Mission: To promote quality of life through leadership, attitude and respect
Our Values:
A Caring Philosophy
Pursuit of Excellence
Teamwork
Local Ownership
Communication
Leadership
Recognition
Position Objective
The Disaster Management Officer will play a key role in the Disaster Management portfolio through the provision of high-level administrative support to the Local Disaster Management Group for the Flinders Shire, including the coordination of periodical plan reviews, emergency services grants, community education and awareness programs relating to disaster or emergency preparedness.
As a representative of Council, demonstrated professionalism and a commitment to a high level of service and continuous improvement in the best interest of Council and the Community are essential.
Key Responsibilities
Disaster Management
Gain and maintain a contemporary knowledge and understanding of legislative and policy requirements as they relate to Disaster and Emergency Management in order to be prepared for, able to respond to and to recover from disaster and emergency events.
Provide support and technical advice to Local, District and State Disaster Management Groups and agencies.
Facilitate and participate in the development, implementation and maintenance of a disaster management strategic plan to provide a managed and focused approach to Council's disaster management activities.
Facilitate and participate in the development, implementation and maintenance of the Local Disaster Management Plan and sub plans, Standard Operating Procedures, disaster management risk assessments and Council policy relevant to this area and in accordance with Council's obligations.
Provide timely and accurate advice to the Chairperson of the Local Disaster Management Group, Local Disaster Coordinator and members of the LDMG.
Guide and assist Council and the Local Disaster Management Group, through the provision of advice, in implementing approved public education and awareness activities.
Manage Council's agreed level of support to local SES groups under relevant policy, memoranda of understanding/agreements or budget allocations and liaise with local SES members accordingly.
Facilitate and coordinate the planning and delivery of identified disaster mitigation and community resilience projects and ensure the timely delivery of such programs.
Coordinate relevant training to staff in relation to disaster management arrangements, strategies and plans.
Participate in training, exercises and response to disaster management and recovery, including in the provision of proficient and effective service in Council's Local Disaster Coordination Centre as required.
Coordinate, facilitate and actively participate in business and community meetings, projects and events relating to disaster management.
Assist with the preparation of budgets and securing resources necessary for the operation and delivery of disaster management strategies.
Development and submission of funding applications for approved projects related to Council's disaster management functions.
Represent Council in government, business and community forums and meetings as required.
Be available to provide a supportive role in disaster management response and recovery during and following activation of Council's Local Disaster Management Group in times of natural disasters.
Utilise technology, software and financial systems as required.
Undertake other relevant duties as directed, consistent with skills, competence and training.
Administration Support
Provide business and administrative support to the Disaster Management Group including travel arrangements, agenda preparation and meeting minutes, arranging meeting venues and catering.
Drafting of correspondence and public notices regarding Disaster Management activities.
Receive, record, report and respond accordingly to queries with accurate, technically sound and well-articulated communications.
Research, prepare and produce professional reports on a range of disaster management related topics.
Prepare tender, quotation and advertising documents as required for department and completion of purchase orders for suppliers.
Maintain disaster management records through the maintenance of physical and electronic records, including filing and archiving, data input and reporting and submission of electronic funding claims.
Assisting other portfolios as required/directed with administrative support.
Contribute to the promotion of the image of the Council and the maximisation of good public relations.
General
Consistently complete allocated tasks to a high standard and within agreed timeframes.
Undertake other tasks up to and including your competency and level.
Actively promote the values of the organisation to staff.
Actively participate in identifying, recommending, developing and implementing measures through which allocated tasks and responsibilities may be carried out more effectively and efficiently.
Corporate Responsibilities
All employees are bound by the Queensland Local Government Act 2009 to act with integrity, and in a way that shows proper concern for the public interest. All employees are responsible for acting in accordance with the Flinders Shire Council Code of Conduct and other relevant policies, procedures and protocols as may be applicable to the role.
Workplace Health & Safety
All workers have a duty to familiarise themselves with and comply with statutory and Flinders Shire Council Work Health and Safety requirements, including the WH&S Management System, and WH&S Policies, Procedures and work instructions.
In fulfilling this duty, workers are to:
Take reasonable care for his or her own health and safety.
Take reasonable care that his or her acts or omissions do not adversely affect the health and safety of other persons.
Comply, so far as the worker is reasonably able, with any reasonable instruction that is given by the person in control of the business or undertaking (PCBU) to allow the person to comply with the Work Health and Safety Act 2011 (e.g. wearing of Personal Protective Equipment as instructed).
Cooperate with any reasonable Policy or Procedure of the PCBU relating to health or safety at the workplace that has been notified to workers (e.g. reporting of incidents).
Participate in the consultation and communication processes as prescribed in the Consultation, Cooperation and Coordination Code of Practice 2021.
Other Requirements
This position operates from Council's main administration building in Hughenden, however, may be required to travel within the Local Government Area and work outside of standard business hours to meet the requirements of the role.
Travel (including outside of normal hours) to attend training may be required.
The incumbent must be:
Contactable 24/7 and available to work outside of normal business hours especially during activation of local disaster management arrangements and often for extended periods of time.
willing to obtain a 'Suitability Card' to enable the incumbent to work with or supervise people less than eighteen (18) years of age if required;
medically fit and physically capable to meet requirements of the position;
Prepared, if required, to undertake a medical assessment by Council's medical practitioner; and
Prepared, if required, for Council to undertake a Criminal History Check.
Organisational Relationships and Delegations
Internal: Reporting directly to the CEO, this role will be required to interact effectively with other portfolios across Council and senior leaders including Chief Executive Officer, elected members and members of the LDMG.
External: Government departments, contractors, suppliers, general public and other Local Government regions.
Delegations: The Disaster Management Officer works under limited direction, has the skills to manage time and organisational priorities. This position has delegated decision making and purchasing authority in accordance with Council's Delegation Register and Procurement Policy.
Selection Criteria
Essential
Demonstrated experience of administration requirements within a corporate environment and willingness to act as a support officer while managing confidential information in a professional and sensitive manner.
Demonstrated commitment to excellent customer service, and the ability to respond to all customer enquiries, internal and external in a professional and patient manner.
Demonstrated experience working with Microsoft Office Suite, and the ability to rapidly acquire knowledge of corporate and other programs used by Council such as Authority and TRIM.
Ability to work within a team, establish work priorities, meet deadlines, actively follow up and resolve outstanding tasks while ensuring attention to detail.
High level of communication and interpersonal skills with the ability to develop effective professional partnerships across diverse stakeholders.
Sound knowledge or understanding, or ability to quickly acquire knowledge of legislated framework governing Council in regard to finance, procurement and community engagement.
Current C Class driver's licence.
Desirable
Tertiary education within Business, Administration, Local Government or a related field.
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