About the RoleIn this multi-faceted role, you will play a vital part in the smooth functioning of the Department of Medicine across its various locations.As the Department Administrator, you will anticipate requests, complete administrative tasks, and coordinate activities to support Lead Academics – primarily at St Vincent's Hospital - and Department Manager.Your excellent communication skills and ability to handle sensitive matters with discretion will be invaluable as you interact with internal and external stakeholders, manage competing deadlines, and prioritise tasks effectively.Your responsibilities will include: Provide high-level administrative and operational support to the Lead Academics, including diary management, travel arrangements, and online process coordination.Coordinate the renewal and appointment processes for honoraries, visitors, and IT access, as well as the annual promotion and performance review processes.Support the effective running of departmental events, meetings, and committees, including preparing agendas, minutes, and ensuring follow-up actions are completed.
Who We Are Looking ForAn experienced administrator with strong organisational and project management skills, able to work independently and proactively under broad direction.You have excellent interpersonal and communication abilities, allowing you to build and enhance relationships with diverse stakeholders effectively.You will also have: Completion of a relevant tertiary qualification and significant relevant experience, or a combination of relevant work experience and/or education/training.Demonstrated experience in supporting senior leaders in an environment with multiple competing work demands.Ability to work independently and proactively within the framework of Faculty/University guidelines and procedures.Experience working in a tertiary education and/or hospital environment is desirable.
For further information regarding responsibilities and requirements, please refer to the attached PD.
Please note: Visa sponsorship is not available for this position.
This role requires current valid work rights for Australia.Your New Team – Department of MedicineStep into the world of impactful medical education and pioneering research with the Department of Medicine at the prestigious Melbourne Medical School.
As a vital hub within the University of Melbourne teaching hospitals, we are at the forefront of clinical, educational, and research endeavours.
Our reach spans across renowned institutions like Royal Melbourne Hospital, St Vincent's Hospital, Austin Health, Western Health, and Northern Health, offering you a unique opportunity to contribute to cutting-edge clinical trials and innovative healthcare research.What We Offer You!In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses.
For more information, check out our benefits page!About the University of MelbourneWe're tightly connected with the community, both at home and abroad.
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research.
Discover more via our website and stay connected with our stories and people on LinkedIn.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates.
If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion.
Please ensure your email is titled "Reasonable Adjustments Request".Aboriginal and Torres Strait Islander ApplicantsWe aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff.
Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
