Department of Justice
Magistrates Court
Hobart
Applications must be submitted by Sunday 08 December, 2024 11:55 PM AEST
Award/Classification:Tasmanian State Service Award - General Stream Band 3
$72,605.00 to $78,481.00 per annum
Employment type:Permanent, full-time
Region:South
Location:Hobart
Contribute to the objectives of the Magistrates Court of Tasmania and the operations of the lower court system through the co-ordination and recording of proceedings in court and in Chambers and by undertaking a range of associated administrative and clerical functions.
We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.
The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.
We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.
Hours per fortnight73.50 hours per fortnight- flexible options available.
DutiesCo-ordinate the day to day activities of the court, including pre-court checking, preparation and organisation of files, documents, exhibits, correspondence, statistics and liaison with Court Security.Ensure the proper and accurate recording and monitoring of court proceedings, including the monitoring and operation of technical equipment, together with the completion of all court records and associated correspondence.Provide a comprehensive level of administrative support and assistance to the Magistrate including chambers filing and under direction from the Magistrate provide acts, statutory rules, sentencing materials and other resources as required.Administer and maintain court files, the Magistrates Diary and ensure effective case management and procedural guidelines are maintained.Liaise with Magistrates, court staff, members of the public, the legal profession and prosecution to ensure orderly and efficient court proceedings.Discharge delegated responsibilities in respect of the business of any court.Provide relief to other Court Clerks in periods of leave, sickness and high workload.Support the training and development to new Court Clerks and assist in other areas of the court as directed by the Team Leader/Manager.Any other duties as directed by the Team Leader/Manager.Pre-employment ChecksThe Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.
The following checks are to be conducted:
Arson and fire settingViolent crimes and crimes against the personSex-related offencesDrug and alcohol related offencesCrimes involving dishonestyCrimes involving deceptionMaking false declarationsMalicious damage and destruction to propertySerious traffic offencesCrimes against public order or relating to the Administration of Law and JusticeCrimes against Executive or the Legislative PowerCrimes involving ConspiracyDisciplinary action in previous employment.Minimum QualificationsKnowledge and expertise consistent with qualifications recognised at Certificate 3 and 4 of Business Administration or equivalent level.
Application InstructionsTo apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.
Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.
Please apply online by clicking the 'Apply Now' button.
Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.
If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 3652.
For more informationSarah Lucas
District Registrar and Manager
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Phone: (03) 6165 7133
Review the Statement of Duties and consider if you meet the requirements.Speak to the Contact Officer if you have any questions.Submit your application including any additional documents as specified in each individual job vacancy notice.
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