Contract Administrator

My client is a leading Facilities company looking for an experienced administrator. You will have knowledge of working within a Facilities environment and be able to hit the ground running.

Support the projects teams ensuring that all three billable work trackers are maintained, accurate and fully up to date. Logging all new billable works and tracking through from 'To Be Quoted' to 'Signed Off'.

Mon - Fri 8am - 5pm

Essentials Must have experience working in a Building Maintenance company or Facilities industry

Duties: Responsible for all reactive jobs received through the customer support process - ensuring
Writing report Dealing with WIP
Preparation of reports and documentation
Updating of electronic records
Material ordering and administration
Subcontractor's administration
Raising PO and invoices
Production of valuations and presentation of results
Quote logging and processing
Collating timesheets from engineers, chasing and checking quality of data
Contract set-up (PPM / System support)
Application billing preparation
Responsible for all quotations and estimates - ensuring that they are processed for payment correctly according to the contract terms, specification and schedule of rates
Chasing and escalation within the regions all SLA & KPI breaches
Co-ordination of Site Audits
Co-ordinate monthly meetings and reviews generally
PPM & Reactive Works Reporting
Liaising with regional team over client requirements for scheduling ad-hoc works
Collation of stats for invoicing (reactive and ppm's)
Validation of all reactive charges submitted by the regional teams
Valuation of all quotations/estimates submitted by the regional teams
Assisting colleagues with the team where necessary
Co-ordinate Audits on behalf of Regional Managers
Experience in delivering high-class customer service
An excellent telephone manner is essential

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