Campus Reception & Administration (Lv Flo)

Job Description
Location: Gippsland | Traralgon
Job type: Full time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1443544
Location Profile
Kurnai College is a multi-campus college in the Morwell and Churchill area of the Latrobe Valley, about 150 kilometres south-east of Melbourne.
The Kurnai College Statement of Purpose reads:
To build a Learning Community with a global perspective which promotes respect and achievement.
We define a Learning Community as a community where:

learning is our focus
all members of the College Community accept the responsibility for increasing their own learning
all members of the College Community accept the responsibility to assist others to increase their learning

The College's Four Pillars underpin all aspects of our work. They are Engagement, Excellence, Work Ethic and Relationships.
The current Strategic Plan focuses on building teacher capacity through Professional Learning Teams, improved data literacy and assessment for learning practices. We also focus on creating positive learning environments through the Positive Behaviour Support framework incorporating a restorative approach that is informed by a knowledge of generational poverty and the Berry Street Education Model. The College values student, family, and teacher voice.
The College has moved to a collaborative approach to drive curriculum and pedagogical development. The college has trained a team of growth coaches to help build teacher capacity. The College will also provide instructional leadership development opportunities for teaching staff over the period of the current plan.
The College has developed a strong ICT network and are building our E-learning capacity at every opportunity.
We welcome all students to our college, and we are particularly proud of our efforts to be a more inclusive learning community. The College has been recognised for its work in forging links with the indigenous community and continues to welcome students from all backgrounds, working with all to achieve success. The College has recently changed its logo to better reflect with our Koorie connection and respect for the Gunai Kurnai people.
The College works hard to connect with our local community to increase the number of Kurnai students in further education and training. The College has three mainstream campuses with two year 7-10 campuses located at Morwell and Churchill, and a senior campus for years 11-12 co-located at Federation University in Churchill. The College also administrates two satellite campuses to cater for students at risk (LV FLO) and young parents (KYPP).
The College looks to the future with a sense of optimism and a positive frame of mind. With a stronger focus on our Kurnai identity and of belonging to one College with five campuses, combined with an understanding of, and commitment to, our purpose, we move confidently forward striving to provide the best possible learning opportunities for all members of our Learning Community.
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
Attendance - Monday to Friday, 7.6 Hours per day
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:

Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

Responsibilities

Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
Maintain and update office records, enrolment data, diary records, and basic written records.
Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).
Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Coordinate the delivery of administrative services within the school.
In consultation with the principal, determine and manage work priorities within the school office.
Develop and implement strategies to ensure effective administration procedures.
Coordinate the implementation of requisitioning, purchasing and issuing procedures.
Manage client reception and office operations.
Liaise with school staff in regard to support requirements.
Coordinate staff timetabling.
Undertakes VASS and/or VET administration support.
Supports the first aid facilities and assists in delivering first aid to students.

Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx.


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