Location: Melbourne | Southern Metropolitan
Job type: Full Time - Fixed Term
Organisation: Department of Transport and Planning
Occupation: Administration/Secretarial
Reference: 4683
Job posted: 27/06/2024
Closes: 11/07/2024
Occupation: Administration/Secretarial
Classification: VPSG3
Job duration: Not provided
Contact: ****** - Senior Manager, Business and Corporate Christine Andrews - 0429 984 381
Reference: 4683
Occupation: Administration/Secretarial
Salary Range: $74,580 - $90,558
Work location: Melbourne | Southern Metropolitan
About the Role *This is a Fixed Term Position until 1 September 2025* Business Support Officers provide high-quality administrative and business support to SRS operational teams and depots. They report to the Team Leader, Business Support, and collaborate closely with Business Support Coordinators, Program Support Engineers, and Team Leaders across SRS. Their responsibilities include managing timesheets, overtime, allowances, labour costing, invoicing, accounts payable, materials ordering, purchase orders, local facilities, fleet administration, office support, stationery, accommodation, travel arrangements, and general administration tasks. They also contribute to strategic business improvements and ensure adherence to DTP policies and procedures through collaboration with their team and the broader SRS Business Support Network.
The role involves ensuring accuracy and compliance of project, training, timesheet, and leave records with established policies. It includes maintaining a physical presence at depots during work crew activities to manage deliveries and communication. Additionally, tasks include procurement assistance, asset management, administrative duties like FBT and Corporate Card management, and providing comprehensive support to Works Supervisors and Team Leaders in People Operations.
Key Selection Criteria To be successful in the role, the ideal candidate will be proactive in seeking opportunities for innovation and continuous improvement, leveraging existing systems to enhance work quality and efficiency. They should possess foundational knowledge in business acumen to understand how back-office policies impact unit operations, identify potential process gaps, and effectively manage projects by prioritising tasks and maintaining accurate records. Additionally, they must demonstrate applied skills in stakeholder management to enhance client satisfaction, resolve issues constructively, and exhibit digital literacy to guide others in using relevant digital tools and understand their impact on daily operations.
Personal Attributes On a personal level, the candidate will demonstrate flexibility and adaptability, accepting changed priorities and responding promptly to new circumstances. They will exhibit outcomes thinking by understanding how their work aligns with organisational objectives, taking responsibility for their actions, and showing dedication to completing tasks effectively. Additionally, they will work collaboratively, cooperating with team members, sharing information, acknowledging contributions, and assisting others as needed to achieve collective goals.
Qualifications and Experience Mandatory At least two years' experience in a similar or comparable role, preferably in a government/public service context.Driver's LicenseAbility and willingness to travel and work across locations within metropolitan and regional Victoria.A relevant Business or Administration certificate or diploma.What we offer Meaningful work making Victorian communities more accessible and liveableProfessional growth and development opportunities across the department and the wider Victorian Public ServicesA hybrid working model focused on collaboration and teamworkOptimal work-life balance initiatives including flexible working arrangementsOpportunity to work across multiple urban and suburban hubsWe prioritise the development of a safe and inclusive cultureCulture Value We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.
How to Apply DTP Employees or DTP Affiliates with VicGov People Login To apply, click here to log in and start the application process.
Non-DTP Employees (Including VPS outside of DTP) Create an account by clicking the 'Apply' button and follow the prompts. For help, click here for Quick Reference Guide.
Applications close at 11:59 PM on Thursday, 11th of July 2024 Please include a resume and cover letter. All applications must be submitted through the online portal. We're unable to consider email or manual applications.
For more information, contact Christine Andrews, Senior Manager, Business and Corporate at ****** or 0429984381. Preferred applicants will need to complete a police check and other pre-employment checks. Your information will be treated confidentially.
If you require additional adjustments across the recruitment process or accessible formats of this ad, please contact us by phone or emai
****** - Senior Manager, Business and Corporate Christine Andrews - 0429 984 381
To apply for this role, you will be redirected to the Department of Transport and Planning job application system.
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