Job type: Full time / Fixed term until: 31-DEC-2028Organisation: Homes VictoriaOccupation: Administration/SecretarialReference: VG/DFFH/HV/589884The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTIQA+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities.If you're having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don't hesitate to get in touch with the contact person listed on the ad.THE ROLEThe Business Support Coordinator, Housing Outcomes & Partnerships Branch, is responsible for the coordination of executive support for the Executive Director, Housing Outcomes & Partnerships Branch as well as the provision of administrative support for the Directorate and assistance to the Manager Directorate Services as required. You will provide high-quality, trustworthy, executive support to the Executive Director, managing complex email and calendar requirements and coordinating workflow. You will undertake a range of discrete, and often confidential, project tasks. You will act as a pivotal point of contact with internal and external stakeholders and will have proven experience dealing with senior executives. You will work with staff within the Division as well as with Business Support Coordinators across the Department to ensure that actions are followed up and completed against mandated timelines.ACCOUNTABILITIES INCLUDEProvide a wide range of Business Support Coordinator support functions to the Executive Director, including diary management, meeting coordination, and compilation of meeting papers.Provide a wide range of administrative and business support functions within the Division, including providing quality assurance and assisting with the management of ministerial and official departmental correspondence.Provide support to the Manager Directorate Services as required.COVID-19 VACCINATIONThe department strongly recommends (but does not mandate) that employees maintain their COVID-19 vaccination status in accordance with current ATAGI (Australian Technical Advisory Group on Immunisation) advice, given their individual circumstances. As of June 2023, DFFH does not require evidence of COVID-19 vaccination status.HOW TO APPLYAll VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange portal.Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.Please apply to submit your interest in this position.Contact:Anna Chatfield | 0417 881 857 | ******
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