We are looking for a Business Support Administrator to join our team based in our Perth Head Office on a full-time basis.
Quattro Project Engineering is a successful and innovative WA based Engineering and Construction Services Company servicing the Resources and Civil Sectors for over 10 years. Quattro has consulted and contracted with a diverse range of clients including international mining houses, mid-tier miners, government entities and developers and have delivered a multitude of projects from pre-feasibility through to construction and commissioning. By applying the disciplined principles of engineering through all phases of the project lifecycle, Quattro offers reliable, predictable project outcomes. With innovation and collaboration embedded in our culture, Quattro is constantly on the search for safer, more efficient and cost-effective ways to do things. Our organisational ethos centers around the values and integrity, adaptability and respect. We are actively seeking individuals who possess passion and determination, and who are keen to contribute their expertise within their designated fields.
The RoleThe Business Support Team provides support across all divisions of the business and are responsible for functions including Human Resources, Accounts, Mobilisation, Payroll, IT Business Systems and Marketing.
Duties include but are not limited to:
General administration duties including managing several inboxes and reception duties.Managing office calls, redirecting and/or taking messages.Managing all office supplies - printing, stationery supplies, coffee etc.Working with Bravo Admin for coordination and communication of office and building maintenance.Coordination of all deliveries including TOLL deliveries, opening and distributing mail to the relevant person.Distribution of merchandise to company and site locations.Booking meeting rooms when requested by managers and/or Business Support Team.Light maintenance of office kitchen, restocking of items when required.Business Support duties include:
Monthly stocktake of merchandise and ordering (new starter packs, water bottles, QPE polo shirts, PPE etc).Issuing PPE to employees and maintaining/ordering PPE in for stock.General administration for the Business Support Team.Team building organisation and communication e.g., International Food Day, R U OK day, International Women's/Men's Day etc.Organising and assisting in team and social events.Assist HR and Recruitment in new employee tasks.Other duties as required by Business Support Manager and Business Support Team.Entering requisitions and purchase orders for pre-employment and site requirements.Organising expense claims with employees and ensuring correctness before sending off to Accounts (QENG, QPRO, Corporate Teams).Supplier setups for the Business Support Team and/or Head Office when required.Receiving purchase orders for stock when delivered.Supporting the Accounts Officer as required.HR and Recruitment duties include:
Booking interviews for shortlisted candidates sent by the Recruitment Officer.Booking pre-employment medical appointments through the Occumed dashboard for shortlisted candidates.Reference checks for candidates successful from an interview stage.Shortlisting candidates from AHRM adverts.Receiving pre-employment medical results and advising the Recruitment Officer if all background checks have been completed and successful.About YouSuccessfully completed Year 12.Minimum Cert IV Business Administration.3 - 5 years' experience in a similar role preferably within the mining industry.Accounts experience preferable but not essential.A valid driver's license.Computer and data entry skills.The ability to understand and follow instructions.Good time management and organisational skills.Excellent work ethic and can-do attitude with a willingness to learn and grow.Remuneration and BenefitsFlexible working arrangementsSupportive management and environmentDiscounted health insurance and health servicesEmployee Assistance ProgramCareer progression within organisation and group
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